Front of House Administrative Assistant mfd

Boeing; Berlin; Vor Ort; EUR 30.000 - 50.000; Vollzeit

Zusammenfassung

An established industry player is looking for a Front of House / Administrative Assistant to create a welcoming environment for visitors at their Berlin office. This full-time role involves managing reception services, coordinating events, and supporting various administrative tasks. Ideal candidates will possess excellent communication skills in both German and English, along with proficiency in MS Office. If you thrive in a dynamic environment and enjoy interacting with diverse individuals, this opportunity is perfect for you. Join a forward-thinking company where your contributions will be valued and recognized.

Qualifikationen

• Proficient in managing reception and guest services.
• Strong teamwork and multitasking abilities.

Aufgaben

• Manage lobby and common areas, ensuring professionalism.
• Assist with meetings, events, and guest management.

Kenntnisse

Excellent communication skills in German

Excellent communication skills in English

Proficiency in MS Office

Time management

Customer service skills

Organizational skills

Ausbildung

Abitur or Fachabitur

Completed commercial training

Tools

MS Office (Word, Excel, PowerPoint, SharePoint)

Jobbeschreibung

Front of House / Administrative Assistant (m / f / d)

Company :

We are seeking a Front of House / Administrative Assistant (m / f / d) at our Berlin location. As the face and voice of Boeing, you will create a warm and welcoming environment for visitors, including customers, colleagues, suppliers, and partners. Your role is vital in representing both your facility and the entire Boeing Company.

Key Responsibilities :

1. Manage lobby and other common areas, ensuring they are spotless and professionally maintained.
2. Assist with arranging visits, meetings, conferences, and guest events.
3. Provide reception and guest management services, including answering calls and reserving conference rooms.
4. Handle incoming and outgoing mail.
5. Coordinate vendors for events and office maintenance.
6. Collect and organize data for processing and maintain electronic information systems.
7. Order and manage office supplies, including stationery and kitchen items.
8. Support financial tasks, including invoice management and answering queries from our finance department in Amsterdam.
9. Identify and report safety hazards and support employee onboarding/offboarding.
10. Perform other administrative tasks as required.

Note: This role is 100% onsite. The dress code requires corporate clothing (navy blue uniform expensed by the company). This is a full-time position.

Basic Qualifications (Required Skills / Experience) :

1. Excellent written and verbal communication skills in German and English.
2. Proficiency in MS Office (Word, Excel, PowerPoint, SharePoint).

Preferred Qualifications (Desired Skills / Experience) :

1. Relevant experience in hospitality, travel, or a multinational company.
2. Strong teamwork, time management, and customer service skills.
3. Highly organized with the ability to multitask effectively.
4. Abitur, Fachabitur, or completed commercial training with relevant experience.

Employer will not sponsor applicants for employment visa status.

Important: This is a locally hired position in Germany. Candidates must have current legal authorization to work immediately in Germany. Boeing will not obtain immigration or labor sponsorship. Benefits and pay are determined locally and are not part of Boeing U.S. payroll.

Additional Information :

• Relocation : No relocation assistance is offered. Candidates must live nearby or relocate at their own expense.
• Language Requirements : Not applicable.
• Education : Not applicable.
• Security Clearance : Not required.
• This position is not contingent upon program award.
• Shift : Not a shift worker in Germany.

Key Skills :

Corporate Paralegal, Information Technology, Account Development, CNC, Content Development