Founder's Associate/Executive Assistant to CEO

TechBiz Global GmbH; Berlin; On-site; EUR 45,000 - 65,000; Full time

Job summary

TechBiz Global GmbH is seeking a Founder's Associate/Executive Assistant to the CEO in Berlin. You will work closely with the Founder & CEO, driving day-to-day operations across HR, finance, and admin while supporting strategic initiatives and investor relations.

You will manage calendars, coordinate meetings and travel, and help build a scalable foundation for a next-generation AI-powered security risk platform. English and German fluency are required.

Qualifications

• 2+ years of experience in startup doing one of the following: HR, finance, operations, PR, Sales, business support, or executive assistance roles.
• Strong organizational skills and can do Attitude with the ability to manage multiple priorities independently.
• Excellent written and verbal communication skills in English and German.
• High level of discretion, trustworthiness, and attention to detail.
• Strong execution mindset and ability to operate under ambiguity.
• Comfortable working directly with founders and senior stakeholders.

Responsibilities

• Act as the primary operational founder associate to the Founder & CEO and grow the company together.
• Own and help running day-to-day company operations across HR, finance, admin, and internal processes.
• Own financial reporting, planning, and key metrics, ensuring transparency, clarity, and reliability.
• Take ownership of company wide projects such as developing an AI pricing model or leading expansion into the next three countries.
• Assist the founders with strategic topics, including investor relations, board preparation, and key hiring decisions.
• Take care of administrative work like manage CEO calendar, priorities, meetings, business travel and follow-ups to maximize focus and execution.
• Support HR, including hiring logistics, onboarding, offboarding, and people administration.
• Support Finance, including invoicing, expense tracking, payments, and coordination with external accountants.
• Support PR, communications, social accounts and external coordination (partners, vendors, events, announcements).
• Support Sales, Prepare internal documents, reports, presentations, and ad-hoc materials for management and stakeholders.
• Ensure operational hygiene, deadlines, and compliance across the company.

Skills

Organizational skills

English proficiency

German proficiency

Executive support

Project management

Communication

Discretion

Startup experience

Operations management

Calendar management

Stakeholder management

Job description

At TechBiz Global, we are providing recruitment service to our TOP clients from our portfolio. We are currently seeking an Founder's Associate/Executive Assistant to CEO specialist to join one of our clients teams. If you're looking for an exciting opportunity to grow in a innovative environment, this could be the perfect fit for you.

A newly funded cybersecurity startup in Berlin is looking for a Founder's Associate(Operations & Growth)/Executive Assistant to CEO to join as a team member and help to build startup foundations of a next-generation AI-powered security risk management platform.

Key Responsibilities

• Act as the primary operational founder associate to the Founder & CEO and grow the company together

• Own and help running day-to-day company operations across HR, finance, admin, and internal processes

• Own financial reporting, planning, and key metrics, ensuring transparency, clarity, and reliability

• Take ownership of company wide projects such as developing an AI pricing model or leading expansion into the next three countries

• Assist the founders with strategic topics, including investor relations, board preparation, and key hiring decisions.

• Take care of administrative work like manage CEO calendar, priorities, meetings, business travel and follow-ups to maximize focus and execution

• Support HR, including hiring logistics, onboarding, offboarding, and people administration

• Support Finance, including invoicing, expense tracking, payments, and coordination with external accountants

• Support PR, communications, social accounts and external coordination (partners, vendors, events, announcements)

• Support Sales, Prepare internal documents, reports, presentations, and ad-hoc materials for management and stakeholders

• Ensure operational hygiene, deadlines, and compliance across the company

• 2+ years of experience in startup doing one of the following: HR, finance, operations, PR, Sales, business support, or executive assistance roles. We can accept also entry level candidates without experience if the culture fit is right.

• Strong organizational skills and can do Attitude with the ability to manage multiple priorities independently

• Excellent written and verbal communication skills in English

• Excellent written and verbal communication skills in German

• High level of discretion, trustworthiness, and attention to detail

• Strong execution mindset and ability to operate under ambiguity

• Comfortable working directly with founders and senior stakeholders

• Ability to build things from scratch at early stage startup

• High ownership mentality, startup mindset, and ability to move quickly.

• Experience in startup or scale-up environments

• Low ego, high commitment, and a true tech startup mentality.

• Strong problem-solving skills and ability to work in a collaborative environment.

• Experience with social media management.

• Familiarity with German employment basics or EU labor processes

• Comfortable working under direct supervision and ready to engage in business discussions when needed.

Nice-to-have requirements

• Experience supporting a CEO or senior executive in a fast-paced environment

• Experience in early-stage startups founder-led companies

• Exposure to PR, communications, or employer branding activities

• Design skills and knowledge in design tools

• Proficiency in at least one additional language, ideally Russian or Hebrew

• Background in analytics

• Background in sales

• Public speaking experience and confidence presenting to audiences

• You are a fan of rock or metal music