Financial Assistant - HRC Cologne

Hard Rock Hotel Cancun; Köln; Vor Ort; EUR 32.000 - 52.000; Vollzeit

Zusammenfassung

Hard Rock Hotel Cancun is seeking a Financial Assistant to support accounting, payroll and HR activities across the Cafe operations. The role requires handling invoice entry, new hire records, and monthly reconciliations while maintaining compliance with company policies.

Key responsibilities include audit support, payroll processing, hiring documentation, and liaison with auditors. Strong confidentiality, organization, and communication skills are essential for delivering accurate financial

Qualifikationen

• Minimum 2 years bookkeeping experience, hospitality industry preferred.
• Proficient in Word and advanced Excel.
• Ability to maintain confidentiality.
• Strong organizational and communication skills.
• Experience with Infinium and ADP Payroll advantageous.

Aufgaben

• Perform steps from the Company audit program and report exceptions to the General Manager for corrective action.
• Ensure hiring process for hourly employees is performed and documented per policy.
• Complete the fortnightly payroll process by gathering data and liaising with payroll bureau.
• Ensure employee relations, public liability and workers' compensation issues are reported promptly to the General Manager and Corporate contacts.
• Liaise with Hard Rock auditors during audit visits and ensure corrective actions are taken.

Kenntnisse

Bookkeeping

Payroll

Excel

Infinium

ADP Payroll

Confidentiality

Communication

Ausbildung

Bookkeeping experience

Tools

Infinium

ADP Payroll

Jobbeschreibung

Our team members are the key to our company's success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status. To see our full list of Team Member Benefits please visit our career site: www.gotoworkhappy.com/benefits.

The financial assistant has a dual direct reporting line to the general manager and the Regional Financial Controller. The general manager and the Regional Financial Controller will make all financial Assistant employment decisions including hiring, review, & termination jointly. The general manager remains the primary reporting line from an operational standpoint while the reporting line to corporate provides the financial assistant with a measure of independence regarding maintaining company policy within the Cafe.

Under a standardized format, the Financial Assistant performs specific, required duties in the Cafe related to Accounting, Payroll and Human Resources. In addition to those duties, the Financial Assistant has day-to-day oversight responsibility for the financial and administrative controls at the Cafe to include controls regarding Cash, Accounts Receivable, Inventory and Human Capital.

PRIMARY RESPONSIBILITIES

• Performing steps from the Company audit program on a regular basis (observe Cafe safe count, test inventory, etc.) and reporting exceptions to the General Manager for corrective action in order to maintain Cafe compliance with Company policy.
• Ensuring that the hiring process for hourly employees is performed and documented in compliance with Company policy.
• Completing the fortnightly payroll process by gathering data, utilizing templates and liaising with the payroll bureau.
• Ensuring that the Cafe employee relations issues, public liability and work’s compensation issues, and other potential liabilities are reported promptly to the General Manager and the appropriate Corporate contact in compliance with Company policy.
• Working as the liaison with Hard Rock auditors and external auditors during the audit visits. After completion of any audit, responsible for working with the General Manager to ensure that corrective action is taken on all audit exceptions to maintain compliance with applicable policies.

RESPONSIBLES FOR SPECIFIC FINANCIAL AND ADMINISTRATIVE DUTIES WITHIN THE Cafe

• Accurately entering invoices into Infinium in a timely manner while ensuring that the proper approvals are documented per Company policy.
• Accurately entering new hires into people management systems in a timely manner ensuring that the proper approvals are present per Company policy.
• Completing or reviewing the House Account reconciliation on a monthly basis, notifying the General Manager of any at-risk receivables and making sure that action is taken to collect payment.
• Maintaining files, per Company Policy, for personnel files, vendor invoices, Human Resources compliance files and other required filings.
• Present a professional image to employees, management and guests.
• Attend functions and meetings that are focused on the areas of the business that you will have administrative responsibility for.
• Work as a team, helping all employees to complete the required activities that provide a great guest experience and workplace.

EXPERIENCE, EDUCATION, AND CERTIFICATIONS

• Minimum 2 years bookkeeping experience or equivalent (Experience within the hospitality industry is an advantage).
• Working knowledge of Word and intermediate or higher level of Excel is required.

SKILLS

• Highly motivated, energetic and willing to learn.
• Ability to maintain confidentiality.
• Ability to use independent judgment and initiative.
• Ability to work with interruptions in a high-energy environment.
• Ability to process new information quickly.
• Strong organizational skills.
• Must possess strong communication and listening skills.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Experience with the following would be advantageous Infinium Cbord ADP Payroll

Be Iconic represents the roots of our culture. The Seminole Tribe of Florida remains the only unconquered tribe in the United States of America. The Tribe established Seminole Gaming in 1979, when it opened the first high-stakes bingo hall in the United States. Building on its rich heritage of courageous and groundbreaking achievements, the Seminole Tribe of Florida acquired Hard Rock International in March 2007—the first transaction of its kind by a Native American tribe. Today, Hard Rock International remains one of the most globally recognized companies in the world, with Hard Rock Hotel, Casino, Cafe and Rock Shop venues in over 74 countries. With the continued growth of Seminole Gaming and Hard Rock International, Seminole Hard Rock Support Services was created to support all of our brands and lines of business. With the largest global footprint in the hospitality industry for over 50 years, our number-one job is to bring fun and excitement to our team members and our guests!