Facility Management Specialist (m/w/x)

AUTODOC; Berlin; On-site; EUR 42,000 - 60,000; Full time

Benefits offered by this job

30 days vacation + birthday day

Mental wellbeing program

Career development & training (650+ e‑

courses on our platform)

Job summary

AUTODOC in Berlin is seeking a Facility Management assistant to support the logistics warehouse and on-site office resources. You will coordinate with contractors, manage tickets, and help maintain workspace standards across warehouse and office areas.

Fluency in German and English is required, with MS Office proficiency and basic CAFM knowledge. You will play a key role in organizing meetings, handling documents, and contributing to safety policies in a dynamic, international environment.

Qualifications

• Degree in Business or Administration.
• Fluent in German and English, both written and spoken; Russian is a plus.
• Strong MS Office skills and familiarity with CAFM systems.

Responsibilities

• Supporting the Facility Management team: assisting with oversight and administration of the logistics warehouse and office resources.
• Coordinating with external service providers; scheduling access and maintenance work.
• Managing the ticket system for building inquiries and service requests.
• Coordinating the cleaning team to ensure standards for warehouse and office areas.
• PPE and equipment management: issuing and reordering PPE.
• Office organization: organizing meetings, appointments, and internal events; greet visitors when needed.
• Processing mail and site documents; supporting reporting and safety policy maintenance.
• Assisting with commercial and admin tasks to lighten on-site workload.

Skills

MS Office

Organizational skills

Communication skills

Initiative & ownership

Education

Degree in Business or Administration

Tools

CAFM systems

Job description

Engineered in Berlin. Driving the Future of Europe.

At AUTODOC, we are proud to be a homegrown European success story. Founded in Berlin in 2008 and still headquartered in the heart of the continent today, we have evolved from a local specialist into Europe’s leading online platform for the automotive aftermarket.

Our strength lies in our unique identity: we are a digital-first, e-commerce powerhouse with strong German roots and an expansive reach across 27 European countries. This continental focus allows us to blend our heritage with high-tech innovation, staying agile and closely connected to the markets we serve.

Today, our team of more than 5,500 professionals from over 50 different countries is redefining mobility through cutting-edge technology. Bring your talent and expertise to a company that is building a sustainable, tech-driven future for drivers everywhere.

Part of AUTODOC is ATD Technologies S. R. L., which was established in 2019 and has already the status of a resident of the information technology park “Moldova IT Park". All the main resources of the company "ATD Technologies" S. R. L. are aimed to provide technical support and services for AUTODOC.

Come join us and impact the future of AUTODOC!

Engineered in Berlin. Driving the Future of Europe.

At AUTODOC, we are proud to be a homegrown European success story. Founded in Berlin in 2008 and still headquartered in the heart of the continent today, we have evolved from a local specialist into Europe’s leading online platform for the automotive aftermarket.

Our strength lies in our unique identity: we are a digital-first, e-commerce powerhouse with strong German roots and an expansive reach across 27 European countries. This continental focus allows us to blend our heritage with high-tech innovation, staying agile and closely connected to the markets we serve.

Today, our team of more than 5,500 professionals from over 50 different countries is redefining mobility through cutting-edge technology. Bring your talent and expertise to a company that is building a sustainable, tech-driven future for drivers everywhere.

Part of AUTODOC is ATD Technologies S. R. L., which was established in 2019 and has already the status of a resident of the information technology park “Moldova IT Park". All the main resources of the company "ATD Technologies" S. R. L. are aimed to provide technical support and services for AUTODOC.

Come join us and impact the future of AUTODOC!

Job Description

• Supporting the Facility Management team: Actively assisting with the oversight and administrative management of our logistics warehouse, as well as the associated office furniture and workplace resources.
• Coordinating with outside contractors and service providers: Serving as the point of contact for external service providers, tradespeople, and suppliers; scheduling appointments, managing access (access cards/keys), and overseeing maintenance and repair work.
• Managing the ticket system: Recording, prioritizing, forwarding, and tracking building-related inquiries, damage reports, and service requests.
• Management & coordination of the cleaning team: Ensuring quality and compliance with cleaning standards throughout the entire property (warehouse and office areas).
• PPE & Equipment Management: Managing, issuing, and reordering PPE
• Office Organization: Ensuring smooth workflows, organizing meeting rooms, appointments, and internal events, as well as occasionally greeting visitors.
• Mail & Document Processing: Processing incoming correspondence and site-specific documentation.
• Communication & Policies: Assisting with internal communication, reporting, statistics, and the creation and maintenance of Facility Management and safety policies.
• General Administration: Assisting with commercial and administrative tasks to lighten the workload of the on-site team

Qualifications

• Degree in Business or Administration, ideally with relevant experience in the areas of facility management, office administration, team support, or office management
• Fluent in German and English, both written and spoken; Russian is an added advantage.
• Excellent proficiency in MS Office and confidence in using standard office and communication tools, as well as basic knowledge of CAFM systems
• Strong organizational skills and the ability to set priorities independently
• A structured, reliable, and detail-oriented approach to administrative and operational tasks
• Professional, service-oriented communication skills and a confident, approachable manner
• A high level of initiative, discretion, and ownership in handling day-to-day responsibilities
• A proactive, hands-on mindset and flexibility to support a broad range of Facility Management (FM) and operational activities

Additional Information

What we offer:

• Stable employment in the fast-growing international company.
• International career in a multicultural environment with lots of opportunities to grow.
• Annual vacation of 30 calendar days and 1 additional day off on your birthday.
• Mental Wellbeing Program – providing you and your immediate family members with free and confidential mental and physical health support services for a wide range of personal and work-related issues.
• Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e-learning platform) and coaching.