Export and Logistics Coordinator

XVET GmbH; Hamburg; Vor Ort; Vertraulich; Vollzeit

Benefits dieser Stelle

Great office in central Hamburg with parking

Subsidized daily office lunches via company chef

Zusammenfassung

XVET GmbH in Hamburg is looking for an Export and Logistics Coordinator to manage export logistics, documentation, and coordination with various stakeholders to ensure smooth shipment of products worldwide. The ideal candidate should have proven logistics experience, strong organizational and communication skills, and be proficient in German and English. The role offers a great office environment in central Hamburg with benefits like subsidized office lunches.

Qualifikationen

• Proven experience in logistics, export documentation, or international shipping.
• Strong organizational and communication skills for coordinating with suppliers, clients, and authorities.
• Ability to work independently, meet tight deadlines, and manage multiple tasks simultaneously.
• Proficiency in German & English languages (additional languages are a plus).
• Experience working with ERP systems and handling export-related administrative tasks.
• Familiarity with L/C documentation and customs procedures.

Aufgaben

• Managing all processes related to the timely shipment of XVET orders and goods.
• Preparing and overseeing all documentation for transport and export activities.
• Handling Letter of Credit (L/C) documentation.
• Coordinating with clients and suppliers to prepare production orders, and organizing transportation and shipment logistics.
• Communicating with local authorities on business-related matters.
• Entering customs-related data into the customs software system.
• Collaborating with transportation providers and purchasing departments.
• Performing general export business tasks, including ERP data entry.

Kenntnisse

Logistics experience

Export documentation

Communication skills

Organizational skills

Proficiency in German

Proficiency in English

Ausbildung

Relevant education or training in international trade

Tools

ERP systems

Atlas software

Jobbeschreibung

At XVET, we are dedicated to improving global animal health through innovative feed and animal care products.

With more than 50 countries of export, We are currently looking for a detail-oriented and proactive Export and Logistics Coordinator to join our team. In this role, you will be responsible for handling export logistics, documentation, and coordination with various internal and external stakeholders to ensure the smooth and timely shipment of our products worldwide.

Tasks

As an Export and Logistics Coordinator, your main responsibilities will include:

• Managing all processes related to the timely shipment of XVET orders and goods.
• Preparing and overseeing all documentation for transport and export activities.
• Handling Letter of Credit (L/C) documentation.
• Coordinating with clients and suppliers to prepare and place production orders, and organizing transportation and shipment logistics.
• Communicating with local authorities and institutions (e.g., health authorities, Chamber of Commerce, banks, notaries, embassies, and export insurance providers like Euler Hermes) on business-related matters.
• Entering customs-related data into the customs software system (current system: Atlas).
• Collaborating with transportation providers, warehousing teams, and purchasing departments to implement cost-efficient freight models.
• Working with internal support departments to align logistics with sales, order management, suppliers, and shipping.
• Performing general export business tasks, including ERP data entry, file management, sample stock maintenance, courier organization, and coordination of lab test samples.

Requirements

To be successful in this role, you should bring:

• Proven experience in logistics, export documentation, or international shipping.
• Strong organizational and communication skills for coordinating with suppliers, clients, and authorities.
• Ability to work independently, meet tight deadlines, and manage multiple tasks simultaneously.
• Proficiency in German & English languages (additional languages are a plus).
• Relevant education or training in international trade, logistics, or a related field.
• Experience working with ERP systems and handling export-related administrative tasks.
• Familiarity with L/C documentation and customs procedures (knowledge of Atlas software is a plus).

Benefits

• Great office in central Hamburg with parking and large terrace
• Subsidized daily office lunches via company chef