Exhibition Programme Assistant

EMBL; Heidelberg; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

An international research laboratory in Heidelberg seeks a Programme Assistant for its Exhibition Team. This role involves supporting exhibition tours, organizing events, and managing communications. Candidates should have a degree, at least 1 year of relevant experience, and be fluent in German and English. The position offers a salary starting at €3,434.86/month after tax and various benefits including generous leave and medical insurance.

Leistungen

Salary free of income tax

Private medical insurance for immediate family

30 days annual leave

Flexible working arrangements

Subsidised on-site gym and cafeteria

Qualifikationen

• At least 1 year professional experience in relevant roles.
• Affinity for using digital communications and marketing tools.
• Flexibility to support occasional weekend events.

Aufgaben

• Supporting the delivery of exhibition tours and school workshops.
• Organising events for the exhibition programme.
• Liaising with schools handling enquiries in German and English.

Kenntnisse

Excellent attention to detail

Effective communication skills

Ability to work as part of a team

Organizational skills

Digital communications proficiency

Service-oriented

Ausbildung

Completed a university degree or equivalent vocational training

Jobbeschreibung

Overview

We are Europe’s flagship research laboratory for the life sciences – an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with approx. 2 000 employees from many nations, operating across six sites, in Heidelberg, Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.

EMBL’s Science Education and Public Engagement (SEPE) office leads and coordinates the institute’s science education programmes and public engagement efforts. Our activities are aimed at European school science teachers, young learners of all backgrounds aged between 10 and 19 years, and diverse public audiences. SEPE also offers support and training to EMBL scientists who have an interest in public engagement. SEPE is part of EMBL‘s International Centre for Advanced Training (EICAT).

As part of EMBL’s science education and public engagement efforts, the Laboratory opened the permanent exhibition ‘The World of Molecular Biology’ on the Heidelberg campus in 2023. The interactive exhibition presents the life sciences in all their facets, with a focus on EMBL's research. To support our exhibition programme for the public and school, the Exhibition Team is looking to recruit a highly motivated and well-organised Programme Assistant to join us at the EMBL in Heidelberg, Germany. The Programme Assistant will be part of the Exhibition Team, support the Education and Exhibition Officer and report to the Exhibition Manager.

We are looking for a conscientious individual who brings energy and enthusiasm to this role. It is essential that you bring a genuine interest in engaging with our wide range of visitors and enjoy interacting with all age groups. The successful candidate will be well-organised, a self-starter, focused on delivery of the key tasks and with an ability to prioritise. You should possess excellent attention to detail, good communication skills and the ability to work as part of a team and be comfortable with the delivery of some unsupervised tasks.

Your role

• Supporting the delivery of exhibition tours and school workshops.
• Supporting the organisation of events as part of the exhibition programme.
• Supporting production and dissemination of digital and print communications and event marketing material.
• Liaising with schools from Germany and EMBL member states, including handling of enquiries in German and English.
• Taking responsibility for selected administrative tasks, including, but not limited to managing the event registration website, assisting with database management and metric tracking, supporting the preparation of presentations and reports.

You have

• Completed a university degree or equivalent vocational training
• At least 1 year professional experience in a role relevant to the position (e.g. in the field of public engagement or event management)
• Affinity for using digital communications and marketing tools
• Proven organisation and problem-solving skills
• Ability to successfully work in a small team whose success depends on highly integrated team work
• Effective communication skills and enjoy engaging with others
• A service-oriented, friendly nature and a can-do attitude
• Flexibility to support occasionally weekend events (such as outreach or exhibitions events)
• Excellent command of written and spoken German and English

You may also have

• A scientific degree or interest in the life sciences
• Experience in working in a cultural organisation, the museum field or an academic or international environment
• Additional language skills

Contract

Length: 3 years

Salary: Grade 3-4 (monthly salary starting at €3,434.86 after tax) + other paid benefits based on personal circumstances

Why join us

EMBL is curiosity-driven, community-oriented and international. As an inclusive, equal opportunity employer, we believe that diversity enables us to collaborate more effectively and be innovative in our approaches. We are, therefore, committed to creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation.

We encourage applications from individuals who can complement our existing team – we believe that success is built on having teams whose backgrounds and personal experiences reflect the diversity of the populations that our science serves. We actively encourage applications from all genders and cultures, ethnic groups and all demographics to help us avoid perpetuating biases and oversights at this transformational point in our people strategy.

Enjoy Lots Of Benefits

• Financial incentives: Salary free of income tax, monthly family and child allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances
• Flexible working arrangements
• Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover)
• Generous time off: 30 days annual leave per year, in addition to public holidays
• Campus life: Free shuttle bus (select sites), on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely)
• Family benefits: Kindergarten (Heidelberg), 10 days of child sick leave, generous paid maternity/parental leave and monthly family & child allowances
• For detailed information please visit our employee benefits page here

What else you need to know

• EMBL is a signatory of DORA. Find out how we apply DORA principles to our recruitment and performance assessment processes here.
• Diversity and inclusion: At EMBL, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ+ & individuals from all nationalities.
• How to apply: To apply please submit a cover letter and a CV through our online system. Applications will close at 23:59 CET on the date shown below. We aim to provide a response within two weeks after the closing date.

Closing Date

29/09/2025