Executive & Team Assistant (f/m/d)

BoF Careers; Berlin; Vor Ort; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

A leading company in Berlin seeks a proactive Executive Assistant to support the CEO. You'll manage schedules, coordinate communications, and oversee office management while shaping company culture. Join a creative team and enjoy a vibrant work environment with numerous benefits.

Leistungen

Gift voucher for Aeyde footwear

Subsidized Urban Sports Club membership

30 days of holidays

German lessons for international employees

Flexible hybrid working model

Relocation assistance including visa support

Qualifikationen

• 5+ years in a similar role supporting top management.
• Strong process and project management skill set.

Aufgaben

• Organize the CEO's agenda and manage office procedures.
• Serve as a gatekeeper for incoming requests and manage communication.
• Support planning of key events requiring CEO presence.

Kenntnisse

Project Management

Communication

Service Mindset

Jobbeschreibung

Are you a dynamic, high-energy multitasker who thrives on bringing structure and clarity to fast-paced environments? We're looking for someone exactly like you to support our CEO and serve as the key point of contact for external stakeholders and internal teams alike.

In this pivotal role, you'll be based in the heart of Berlin, immersed in a design-driven environment where creativity meets purpose. You'll have a direct hand in shaping our company culture in close collaboration with our People team, making a real impact from day one.

You bring a proactive mindset, a passion for driving change, and a strong ability to innovate processes. Creating culture for a global, international brand isn’t just part of your job—it’s part of who you are. With your integrity, trustworthiness, and positive energy, people naturally rely on and value your presence.

If you're ready to grow with us and help shape the future of our brand, we can’t wait to meet you!

What You Will Do

• Organize the CEO's agenda and calendar, as well as all office-relevant procedures (e.g., travel booking, expenses, administrative duties, etc.).
• Manage a challenging fashion calendar and support a smooth company-wide meeting cascade for all departments.
• Serve as a gatekeeper for incoming requests and efficiently manage all ongoing communication and coordination with internal and external stakeholders.
• Support the planning of key events that require the presence of the CEO, such as team events, advisory boards, offsites, etc.
• Oversee the entire office management team, build new processes and procedures together with the team, and help them maintain their existing systems.
• Handle all administrative duties related to external stakeholders (e.g., signature processes, banks, tax office).
• Confidently handle sensitive information with sound judgment and an appropriate level of discretion.
• Assist with the creation of important reports and presentations.
  
  

What You Will Bring

• 5+ years in a similar role, supporting and assisting top management.
• Strong process and project management skill set.
• Service mindset with high drive, a can-do attitude, and a hands-on approach.
• Positive and empathetic attitude.
• Excellent communication skills in English (both verbal and written); German is not required.
  
  

What We Offer

• A bright and spacious design office in the heart of Berlin embodying our brand values and focusing on employee well-being.
• A unique chance to shape our company’s future and build a global brand, all within a motivating, international work environment with employees of 14+ nationalities.
• A high level of responsibility, creative freedom, and the opportunity to bring your originality, ideas, and independence to life.
• Once-per-season gift voucher, to be used on Aeyde footwear and accessories.
• Subsidized Urban Sports Club membership or Berlin Public Transport pass.
• 30 days of holidays.
• German lessons for international employees.
• Flexible hybrid working model subject to team specifications.
• Regular team events include our Christmas and Summer Party as well as extraordinary monthly team lunches.
• Relocation assistance available including visa support.