Executive Team Assistant (d/f/m)

Adevinta 2021; Berlin; Vor Ort; EUR 40.000 - 70.000; Vollzeit

Zusammenfassung

An established industry player is seeking a proactive Executive Assistant to support their Executive Leadership Team. This role offers an exciting opportunity to thrive in a dynamic environment while managing calendars, coordinating travel, and preparing communication materials. You'll be part of a collaborative team, driving operational projects and improving processes within an international setting. If you possess strong organizational instincts and a growth mindset, this position is perfect for you to grow alongside an ambitious business.

Qualifikationen

• 3+ years of experience in a senior administrative role, ideally in a fast-paced environment.
• Fluent in German and English, with strong organizational and problem-solving skills.

Aufgaben

• Provide high-level administrative support to C-level leaders.
• Manage complex calendars and coordinate travel efficiently.
• Organize meetings and company events while tracking expenses.

Kenntnisse

Organizational Skills

Communication Skills

Problem-Solving Skills

Time Management

Fluency in German

Fluency in English

Ausbildung

Experience as Executive Assistant

Experience in International Business

Tools

Office/Google Workspace

Jobbeschreibung

We’re looking for a proactive, detail-oriented, and highly organized Executive Assistant to support several members of our Executive Leadership Team at mobile.de. This is a fantastic opportunity for someone who thrives in a dynamic environment, is passionate about supporting high-impact leaders, and wants to grow alongside an ambitious business.

You’ll be the organizational backbone for your executive leaders—managing calendars, travel, meetings, and communications—while also getting involved in cross-functional projects and process improvements. This role is perfect for someone who enjoys variety, takes initiative, and brings a growth mindset to their work.

You will be joining a small team of Executive Assistants, working closely with other EAs to support the broader C-level team of mobile.de and collaborating with other executive support functions in the other companies that fall under the Adevinta umbrella. We are committed to building a collaborative, supportive environment that allows each assistant to contribute at their highest level.

What You’ll Do:

• Provide high-level administrative and organizational support to multiple C-level leaders.

• Manage complex calendars, schedule meetings across time zones, and coordinate international and domestic travel with attention to detail and efficiency.

• Prepare communication materials to ensure effective and professional communication on behalf of executives.

• Organize internal and external meetings and company events.

• Track travel, event, and project-related expenses, ensuring compliance with internal policies.

• Support and lead operational projects that drive efficiency and improve executive team effectiveness.

• Continuously identify and implement improvements to administrative processes and workflows.

• Coordinate with external vendors and internal teams (e.g., Facilities, Learning & Development) to support key executive initiatives.

Who You Are:

• 3+ years of experience as an Executive Assistant, Team Assistant, or in a comparable senior administrative role—ideally in a fast-paced, international business environment.

• You’ve supported senior leaders and are confident in managing multiple priorities, stakeholders, and moving pieces.

• We welcome applications from high-potential candidates with slightly less experience if you bring strong organizational instincts, a proactive mindset, and the ability to learn quickly in a dynamic setting.

• Fluent in German and English (written and spoken).

• Exceptionally organized with strong problem-solving skills—you anticipate needs and take initiative before being asked.

• Discreet and professional, especially when handling sensitive and confidential information.

• A clear communicator with strong interpersonal skills; confident engaging with people at all levels of the organization.

• Experienced in coordinating travel, handling expenses, and planning events and team offsites.

• Proficient in Office/Google Workspace (Slides, Sheets, Docs, Drive) and quick to adapt to new tools and systems.

• A true team player with a collaborative spirit who enjoys working in an international environment.

• Independent and resourceful—you bring high energy, ownership, and curiosity to your work.