Executive Search Recruiting Coordinator (m/w/d)

Executive Search Coordinator (m/w/d)
Partnership Matters Office | Munich or Duesseldorf | 2025

At AlixPartners we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. We prize diversity and inclusion, the intellectually curious, the inventive, and the forward-thinking. We invite you to influence the way we work, and define the way we embrace tomorrow.

AlixPartners has embraced a hybrid work model to provide flexibility and support our employees’ work-life integration. Our hybrid model combines a mix of in-person and remote working. Travel is a small part of this position, but the frequency will vary based on client, team and individual circumstances.

What you’ll do

AlixPartners – and the Executive Recruiting Team – are driven by innovation, collaboration, and a commitment to excellence. We are looking for a passionate team member who wants to make an impact and grow with us. As an Executive Search Coordinator on the Global Partner & Managing Director (Executive) Recruitment Team, you will work closely with team members, executive candidates, internal colleagues, and Firm leaders in all our offices around the world. This role ensures consistent, timely, efficient, and quality experiences for all parties.

The successful candidate will be comfortable working independently and as part of a close team. A flexible approach is essential, anticipating the needs of clients and managing a range of competing priorities to tight deadlines. You will find energy in prioritizing multiple “urgent” tasks daily, moving seamlessly from scheduling to report development to project management. This role will also regularly attend client meetings, prepping recruiters for the calls and taking notes to capture to-do items, and ensuring those items are completed on time.

Specifically, you will:

• Provide high standards of administrative support to the global AlixPartners PMD recruiting team with a proactive orientation.
• Manage daily diary administration, including organizing internal and external meetings across EMEA, the Americas, and Asia.
• Build trusted relationships with key contacts within the firm.
• Ensure recruiting data is collected, recorded, and documented in a timely, confidential, and legally compliant manner.
• Oversee and organize the workflow of executive searches via our CRM and ATS (Greenhouse).
• Schedule and maintain internal client/hiring manager calls, debriefs, candidate interviews, and other relevant stakeholder meetings.
• Draft interview prep emails to candidates, including interview bios, schedules, and logistics information.
• Capture and action requests for scheduling, problem-solving when conflicts arise, and ensure open communication channels.
• Process invoices, ensuring they are tracked and paid properly.
• Produce correspondence and liaise with internal clients and candidates professionally and efficiently.
• Occasionally manage travel and accommodation arrangements for candidates.
• Provide cover for holiday/sickness and help other Coordinators in EMEA and the United States where necessary.
• Complete ad hoc projects/tasks on request.

This description is not designed to encompass a comprehensive listing of required activities, duties, or responsibilities.

What you’ll need

• Prior experience supporting C-suite level executives and teams in a similar professional environment and/or an executive recruiting team.
• Strong Microsoft skills with good working knowledge of Word, PowerPoint, and Excel.
• Experience with a candidate relationship management (CRM) or applicant tracking system (ATS) such as Greenhouse or Oracle.
• High level of accuracy and attention to detail.
• Excellent organizational skills and ability to manage time, prioritize conflicting demands, and multi-task.
• Outstanding English language communication skills (verbal and written). Local language skills required if located in Germany.
• High level of discretion, particularly around confidential and sensitive information.
• Willingness to work outside of normal business hours as needed.
• Ability to work full-time, with a minimum of 3 days in the office and up to 2 days remotely.

Our Offer

Through our One-Firm Firm approach, we offer greater opportunities for personal development and collaboration.

• Individual development opportunities tailored to your needs.
• Benefit from the Germany Ticket and enjoy numerous discounts through our employee benefit portal.
• A premium working environment in the heart of Munich & Duesseldorf with free coffee, fresh fruit, snacks, and much more.
• Whether you’re into yoga studios, climbing and bouldering gyms, classic fitness centers, saunas, or pilates – our corporate fitness program via “EGYM Wellpass” offers just the right option for you.
• A highly attractive company pension scheme to support your future.
• 30 days of annual vacation, plus the option for additional special leave.
• And last but not least: Success deserves to be celebrated! Enjoy team events as well as large-scale company events.

Work that really matters. When it really matters.
Join our team and apply now!

In addition to a positive workplace, the firm offers a comprehensive compensation package including an excellent benefit programme. AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, colour, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.

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