Executive Coordinator

Phillips Corporation; Hannover; Vor Ort; EUR 80.000 - 110.000; Vollzeit

Zusammenfassung

Phillips Corporation seeks a dedicated Executive Coordinator to drive performance and success within their Federal team in Hannover. This vital role involves managing executive priorities, orchestrating strategic communications, and supporting high-stakes initiatives while ensuring operational compliance and fostering team collaboration.

Leistungen

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Vacation, Sick & Public Holidays)

Family Leave (Maternity, Paternity)

Short Term & Long Term Disability

Qualifikationen

• Candidates must be a United States citizen.
• Ability to travel up to 40% domestically with some international travel.
• Knowledge of the Department of Defense (DOD) and federal government is a strong plus.

Aufgaben

• Manage complex calendars and travel arrangements for executives.
• Own strategic communications and deliverables, including crafting executive correspondence.
• Ensure operational readiness and compliance with Federal contract requirements.

Kenntnisse

Microsoft Office Suite

Organizational skills

Project management

CRM and ERP systems

Travel arrangements

Tools

Microsoft Teams

SharePoint

OneDrive

Asana

Smartsheet

Jobbeschreibung

Are you a strategic force multiplier, the kind of professional who doesn't just support, but actively propels executive performance and organizational success? We're seeking an Executive Coordinator to be the indispensable core of our Federal team. This isn't your typical administrative role; it's a mission-critical position for someone who thrives on orchestrating excellence, streamlining complex operations, and empowering leaders to achieve audacious goals.

You'll play a crucial role in driving executive excellence by expertly managing intricate calendars, complex travel arrangements, and critical meeting logistics. This ensures our Team Leaders operate at their absolute peak performance. Your keen eye will prioritize high-value activities, creating the strategic structure that frees up executive bandwidth for what matters most.

You will also be responsible for owning strategic communications and deliverables. This involves crafting compelling executive correspondence, designing impactful presentations, and generating insightful reports. You'll be the central hub for critical information, ensuring all internal and external partners are consistently informed, aligned, and ready to move forward with precision.

Furthermore, you'll be orchestrating high-stakes engagements. From preparing comprehensive agendas to facilitating dynamic discussions and capturing crucial outcomes, you'll flawlessly execute follow-ups for all high-stakes meetings and events. Every interaction you manage will drive clarity, accountability, and demonstrable results.

As a trusted executive extension, you'll serve as the vital liaison between executives, internal teams, key partners, and valued customers. By skillfully filtering requests and adeptly managing competing priorities, you'll optimize our leaders' focus and maximize their impact.

Your role also encompasses ensuring operational readiness and compliance. You'll maintain an unwavering pulse on Federal contract requirements, deadlines, and deliverables. Through intelligent reporting, meticulous budget tracking, and insightful forecasting, you'll provide critical visibility into our division's performance, ensuring we're always ahead of the curve.

You'll be a proactive force in accelerating enterprise-wide collaboration by connecting cross-functional teams, swiftly resolving obstacles, and strategically sharing insights. Your efforts will foster stronger partnerships, enable better decision-making, and streamline execution across the entire organization.

Finally, you'll be instrumental in building a culture of legendary service. You'll embody and promote a culture of uncompromising professionalism, absolute discretion, and unwavering ownership. You'll continuously learn, innovate, and elevate the standard of how our Federal team serves its vital mission.

Due to the requirements of our customers and the nature of this position, candidates must be a United States citizen.

If you're ready to join a dynamic team and make a real impact, we want to hear from you. The expected pay range for a qualified person in this role is between $80,000.00 and $110,000.00 annually. If you have a different suggestion, please mention it in your application.

Phillips Corporation is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Phillips Corporation is an E-verify participant.

• Advanced level Microsoft Office suite skills, including Outlook, Word, Excel and PowerPoint
• CRM and ERP systems experience, D365 experience is a plus.
• Expert level Teams, SharePoint and OneDrive knowledge and skills
• Strong organizational, project and task management skills, including Asana, Smartsheet or similar product
• Experience with handling travel arrangements for multiple executives
• Knowledge or expeience with the Department of Defense (DOD) and the federal government is a strong plus
• Ability to travel up to 40% of the time domestically with some international travel

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability