Executive Assistant to the Founder (f / m / x)

Florafaunavisions; Berlin; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A leading design studio seeks a dynamic Executive Assistant to support the founder in diverse tasks including client development, PR, and marketing. The ideal candidate will possess over 3 years of relevant experience, excellent communication and organizational abilities, and thrive in a creative environment. This role offers a competitive salary, flexibility with remote work options, and opportunities for professional growth.

Leistungen

26 days of vacation (prorated for part-time)

Opportunities for professional growth

Flexibility with remote days

Qualifikationen

• 3+ years in a similar role, ideally in creative industry.
• Fluency in English; German is a plus.
• Ability to handle confidential information.

Aufgaben

• Manage client inquiries and coordinate responses.
• Plan and execute social media strategy.
• Support the founder with scheduling and travel.

Kenntnisse

Organizational Skills

Multitasking

Communication

Interpersonal Skills

Tech-Savvy

Tools

CRM Systems

MS Office

Social Media Platforms

Jobbeschreibung

Are you a dynamic professional with a knack for organization, a flair for building relationships, and a passion for communication? We’re looking for an Executive Assistant to work closely with our founder in shaping the future of our design studio. In this unique role, you’ll bridge three key areas : supporting client development, managing PR and marketing efforts, and handling executive and personal assistant tasks.

If you thrive in a creative environment and enjoy taking on multiple roles, this could be the ideal opportunity for you.

As our Executive Assistant , you will :

1. Client Development

• Be the first point of contact for new business inquiries, guiding international clients from first contact to project inception.
• Coordinate RFIs and RFPs with internal teams, ensuring timely and high-quality responses.
• Manage our CRM system to oversee client and supplier relations and track opportunities.
• Conduct market research and competitor analysis to inform strategic decisions.
• Develop presentations and executive summaries for clients and management.
• Represent the studio at industry events and conferences, growing our professional network.

2. PR & Marketing

• Plan and execute a social media strategy in line with our brand vision and goals.
• Create engaging content across platforms, from LinkedIn to Instagram.
• Engage with our community online, responding to inquiries and fostering relationships with influencers.
• Identify and submit applications for relevant industry awards.
• Assist in PR activities such as creating press kits, writing press releases, and maintaining media relationships.
• Organize and coordinate studio participation in industry events and speaking opportunities.
• Analyze the success of campaigns and optimize strategies based on data insights.

3. Executive and Personal Assistant Support

• Manage the founder’s schedule, appointments, and travel arrangements.
• Prepare presentations and reports for internal and external meetings.
• Handle correspondence and communication on behalf of the founder.
• Anticipate administrative needs and proactively provide solutions.
• Support personal tasks, such as event planning, gift coordination, or other ad hoc requests.

Your profile

• Have 3+ years of relevant experience in a similar role, ideally within the creative industry.
• Are fluent in English (German proficiency is a plus).
• Bring excellent organizational and multitasking skills, with an eye for detail.
• Are tech-savvy, with experience using tools like CRM systems, social media platforms, and MS Office.
• Are proactive, resourceful, and solutions-oriented.
• Have exceptional communication and interpersonal skills, both written and verbal.
• Are comfortable working in a fast-paced environment and can handle confidential information with discretion.

What do we offer?

• A collaborative and inspiring work environment in a thriving design studio.
• Flexibility : Work in our beautiful office with the option for remote days.
• Competitive salary : €2,800–3,200 gross / month (4 days / week, 32 hours), depending on qualifications.
• 26 days of vacation (prorated for part-time).
• Opportunities for professional growth and networking in the design industry.
• Start date : February 1, 2024.

Let’s create something extraordinary together.

We’re proud to be an inclusive company that celebrates and values diversity. We welcome applications from individuals of all backgrounds, experiences, and perspectives.

About us

We are a highly respected international multimedia design studio that has been developing and designing original concepts worldwide for two decades. Our expert team specializes in the design of immersive and interactive exhibitions and showrooms, stage productions, live music performances, fashion events, data-driven artworks and more. As innovators in our field, we are always utilizing the latest advances in lighting technology, artistic media programs, voice coding and digital frameworks.