Executive Assistant to the CEO (m/f/d)

German University of Digital Science; Potsdam; Hybrid; EUR 52,000 - 76,000; Full time

Benefits offered by this job

Work-from-home option

Germany ticket subsidy

Company events

Modern Potsdam office

Job summary

The German University of Digital Science (German UDS) is seeking an organized, proactive coordinator to support the CEO and act as a central hub for coordinating appointments, meetings, and strategic projects. You will drive the structuring of core processes across departments and actively contribute to marketing and sales initiatives.

You will liaise with internal and external stakeholders, manage campaigns, maintain CRM systems, and lead sub-projects to advance university development.

Qualifications

• A completed degree in business, media/communication studies, business informatics, or a comparable field.
• Experience: initial professional experience in a comparable role (executive assistant, project management, business development, marketing/sales) - ideally in the education sector, digital economy, or a start-up/scale-up environment.
• Way of working: strong organizational and analytical skills, high level of ownership, and ability to structure complex topics into clear, actionable steps.
• Digital affinity: affinity for digital business models and online education; proficient use of digital tools (MS 365, CRM systems, collaboration platforms, AI tools).
• Marketing & sales: familiar with campaign work, content creation, lead nurturing, and professional communication with prospects and clients.
• Languages: excellent German (C1 or above) and very good English; confident presence with stakeholders.
• Personality: proactive, hands-on mindset, high resilience, reliability, structured, solution-oriented under time pressure.

Responsibilities

• Operational support for the CEO: plan and coordinate appointments, prepare meetings, presentations, and decision papers, take minutes, and follow up on actions.
• Steering and optimizing core business processes: help structure, document, and further develop processes across admissions, programs, finance, HR, sales, marketing.
• Interface and communication: central contact for stakeholders, coordinate with academic partners, service providers, and investors, support communication materials creation.
• Marketing and sales support: campaign planning, content creation (website, social media, newsletter), lead management, CRM maintenance, follow-up with prospects and partners.
• Project and topic management: independently own sub-projects related to university development and ensure milestones are met.
• Data, reports, and decision papers: consolidate KPIs and reports and derive actionable recommendations.

Skills

Organizational skills

Communication skills

Proactivity

Digital affinity

MS 365

CRM experience

Content creation

German fluent

English fluent

Education

Business

Media/Communication

Business informatics

Tools

CRM systems

Collaboration platforms

AI tools

Job description

Your mission

Support our CEO, Prof. Dr. Mike Friedrichsen, as a central coordination hub. In this key role, you combine hands-on operational steering of business processes with active support in marketing and sales, contributing directly to the professionalization and growth of German UDS.

Your responsibilities will include:

• Operational support for the CEO: You plan and coordinate appointments, prepare meetings, presentations, and decision papers, take minutes, and follow up on action items.
• Steering and optimizing business processes: You help structure, document, and further develop core business processes (e.g. admissions, programs, finance, HR, sales, marketing) and ensure smooth workflows across departments.
• Interface and communication: You act as the central point of contact for internal and external stakeholders, coordinate with academic partners, service providers, and investors, and support the creation of communication materials.
• Marketing and sales support: You actively contribute to planning and executing marketing and sales activities: campaign planning, content creation (website, social media, newsletter), lead management, CRM maintenance, and follow-up with prospects and business partners.
• Project and topic management: You independently own sub-projects related to university development (e.g. new study programs, partnerships, events, product development) and ensure milestones are met on time.
• Data, reports, and decision papers: You consolidate KPIs and reports from areas such as finance, admissions, marketing, and sales, prepare them for the CEO, and derive actionable recommendations.

Your profile

You are an organizational and communication talent who enjoys taking ownership and is excited to actively help build a digital university.

• Qualification: A completed degree, preferably in business, media/communication studies, business informatics, or a comparable field.
• Experience: Initial professional experience in a comparable role (executive assistant, project management, business development, marketing/sales) - ideally in the education sector, digital economy, or a start-up/scale-up environment.
• Way of working: Strong organizational and analytical skills, high level of ownership, and enjoyment structuring complex topics into clear, actionable steps.
• Digital affinity: Affinity for digital business models and online education; confident use of digital tools (MS 365, CRM systems, collaboration platforms, AI tools).
• Marketing & sales: Familiar with campaign work, content creation, lead nurturing, and professional communication with prospects and clients.
• Languages: Excellent communication skills in German (C1 or above) and very good English skills; confident presence when interacting with internal and external stakeholders.
• Personality: A proactive, hands-on mindset, high resilience, reliability, and the ability to work in a structured, solution-oriented way even under time pressure.

Why us?

Flexible working models:

Work from home or in our office - together we will figure out what suits you and us best.

Dynamic & future-oriented working environment:

Be involved, be creative, be part of it. Be part of an innovative company that is shaping the educational world of tomorrow and is constantly on the lookout for new ideas.

Personal development opportunities:

We make our learning content available to you free of charge and also support you in your personal and professional development - through workshops, mentoring and access to innovative technologies.

Diversity and inclusion:

People matter to us - regardless of gender, origin or identity. We create a space in which everyone has the same opportunities.

Team spirit:

Work in a very personal environment, together with many creative and professional minds working together towards a common vision.

Working environment

In our offices at the creative hub in Potsdam, you will have access to a state-of-the-art working environment - from collaboration labs to ergonomically designed workstations, you will find everything that makes innovative work possible.

And even more:

In addition to subsidizing the ‘Deutschlandticket’, a modern coffee machine and regular company events, we are working every day to make German UDS even better, more digital and more modern. Stay tuned.

About Us

The German University of Digital Science (German UDS) is a digital university shaping a new era of learning and innovation. Our mission is to educate digital visionaries globally with our study programs. As a modern, agile company, we place particular emphasis on an open, diverse and inclusive corporate culture. We promote a balance of creativity, technology and human interaction - and are looking for people who share this vision with us.