Executive Assistant to the CEO (f/m/d) @MYTHERESA

Mytheresa; Aschheim; Hybrid; EUR 65,000 - 95,000; Full time

Job summary

Mytheresa is seeking an experienced Executive Assistant to the CEO to expertly manage a complex calendar, coordinate international travel, and prepare high‑level briefings.

You will be the primary interface for internal and external stakeholders, lead a small admin team, and drive operational excellence with strong discretion. Fluent English is required, French is a plus; you are highly organized and proactive in a hybrid setting.

Qualifications

• 5+ years supporting C-level executives.
• Experience leading admin teams.
• Expert in calendar management in fast-paced environments.
• Fluent English; French is a plus.
• Highly organized and proactive under pressure.

Responsibilities

• Manage the CEO's calendar and align priorities with business goals.
• Interface with internal and external stakeholders with clear communication.
• Prepare briefings, presentations, and materials for leadership meetings; arrange international travel.
• Lead and develop a small team of Administrative Assistants; optimize processes.
• Drive budgeting and operational excellence for the admin function.

Skills

Calendar management

Stakeholder management

Meeting coordination

People leadership

English (Fluent)

French (plus)

Discretion

Organizational skills

Job description

• Calendar & Partnership: Serve as a trusted partner to the CEO; proactively manage a complex calendar and align schedules with business priorities.
• Stakeholder Management: Act as the primary interface for internal/external stakeholders, ensuring seamless communication and follow-up.
• Briefings & Logistics: Prepare agendas, presentations, and materials for leadership meetings; coordinate complex international travel and logistics.
• Confidentiality: Handle sensitive business and personal matters with absolute discretion.

What You Will Do

Executive Support (50%)

• Calendar & Partnership: Serve as a trusted partner to the CEO; proactively manage a complex calendar and align schedules with business priorities.
• Stakeholder Management: Act as the primary interface for internal/external stakeholders, ensuring seamless communication and follow-up.
• Briefings & Logistics: Prepare agendas, presentations, and materials for leadership meetings; coordinate complex international travel and logistics.
• Confidentiality: Handle sensitive business and personal matters with absolute discretion.

Team Leadership & Operations (50%)

• Team Lead: Lead, mentor, and develop a small team of Administrative Assistants, fostering a high-performing culture.
• Resource Planning: Monitor capacity and distribute workload to ensure seamless administrative coverage across the company.
• Operational Excellence: Optimize administrative processes, drive best practices, and lead hiring and onboarding for the team.
• Projects & Budgets: Independently manage special projects, executive events, and budget tracking.

Who You Are

• Experience: 5+ years supporting C-level executives, with experience leading or mentoring admin teams.
• Skills: Expert in complex calendar management and navigating fast-paced corporate environments.
• Leadership: Collaborative, hands-on leadership style with a passion for developing others.
• Languages: Fluent in English (written & verbal); French is a plus.
• Working Style: Highly organized, proactive, and resilient under pressure.

LuxExperience is an equal opportunities employer, we encourage people with a diverse range of backgrounds to apply. We recognize and celebrate the benefits that diversity brings to our workplace, our business and our customers. We welcome and will consider all applications regardless of race and nationality, religion, color, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any other legally protected characteristics.

If you require any reasonable adjustments to complete your application, please do not hesitate to advise us accordingly.

Experience Level: Mid-Senior levelWorkplace Type: Hybrid