Executive Assistant to the CEO

Better Politics Foundation; Berlin; Vor Ort; EUR 38.000 - 43.000; Vollzeit

Zusammenfassung

A leading organization is seeking an early career assistant to support the CEO in a dynamic role. This position includes a range of responsibilities from organizing schedules to high-level research, with a focus on political leadership and democracy. The candidate will benefit from a supportive environment with ample opportunities for professional growth and a competitive salary.

Leistungen

20 days annual leave plus additional days off

Flexible working conditions

International team

Qualifikationen

• 1-3 years of experience in a related field.
• Excellent written and spoken communication in English and at least B1 level German.
• Curious, adaptable, and eager to learn new topics.

Aufgaben

• Scheduling and organizing the CEO's varied engagements.
• Managing financial documents and the CEO's inbox.
• Synthesizing information from meetings into actionable insights.

Kenntnisse

Attention to Detail

Emotional Intelligence

Communication

Research

Adaptability

Jobbeschreibung

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We are looking for a detail-oriented and highly organized early career assistant to support the CEO. This is a high-trust, high-impact role that goes beyond logistics. You will be the CEO’s key partner in staying focused, prepared, and responsive across a dynamic portfolio of work.

Requirements

Key Tasks:

• Scheduling and helping organize the CEO’s varied engagements across the Better Politics Foundation, the CEO’s board responsibilities and personal engagements;
• Organization, management and filing of financial documents, receipts and expenses and records for tax purposes;
• Helping to manage the CEO’s inbox;
• Administrative and logistics support, including errands in Berlin;
• Simple website copy updates;
• Compile information, attend with the CEO (or other team members) and complete reports for events and meetings (in person and online, internal and external). This would include writing talking points, communications and follow-up with stakeholders;
• Synthesize large volumes of information from meetings, reports, and partners into clear, actionable insights and updates for the CEO;
• Scheduling guests for and assisting in the development of a podcast; and
• High-level research and drafting short bullet briefings on various topics related to political leadership and democracy;
• Support in developing and coordinating special projects—this might include organizing a convening, piloting a new initiative, etc.

About You

The ideal candidate for this role:

• Has 1-3 years of experience
• Works quickly while maintaining attention to detail
• Has high emotional intelligence, common sense and the ability to anticipate next steps
• Is curious, adaptable, and eager to learn across new topic areas
• Has a bias for action and takes ownership
• Sound professional judgment on issues requiring sensitivity, confidentiality and discretion
• Excellent written and spoken communication in English and at least B1 level German.
• The opportunity to work with a dynamic, caring and respectful CEO;
• The opportunity to progress within an organization dedicated to deep impact (while having fun);
• Flexible working conditions once settled in the role;
• 20 days annual leave + your birthday + last Friday of each month + 1 week in summer + Christmas period off to rest and restore (that’s about 40 days, not including public holidays!);
• International, kind and hard-working team members from the U.S., Bolivia, Australia, Canada, Peru, Germany, Chile, Bangladesh and Pakistan;
• Salary between €38,000 - €43,000 per year gross based on experience.