Executive Assistant to Head of Transport/LLP DSC EMEA & Office Manager (m/f/d)

DHL Germany; Bonn; Hybrid; EUR 45.000 - 65.000; Vollzeit

Zusammenfassung

DHL Supply Chain is seeking an Executive Assistant to support the Head of Transport/LLP. This role involves managing calendars, coordinating meetings, and providing administrative support to ensure smooth operations. Ideal candidates will have 3-5 years of experience, exceptional organizational skills, and fluency in both German and English.

Leistungen

Personal Growth and Professional Development

Flexible work hours and hybrid work model

Competitive salary package and corporate benefits

Qualifikationen

• 3 - 5 years of experience in executive assistant or similar roles.
• Exceptional organizational skills and attention to detail.
• Ability to manage high volumes of tasks with minimal guidance.

Aufgaben

• Manage complex calendars and prioritize inquiries for the Transport Leadership Team.
• Coordinate logistics for team meetings and events.
• Handle administrative tasks to support the Head of Transport/LLP.

Kenntnisse

Organizational skills

Attention to detail

Project management

Verbal communication

Written communication

Fluency in German

Fluency in English

Ausbildung

Bachelor's degree or equivalent qualification in event management/hospitality

Tools

Microsoft Office

Jobbeschreibung

BE AN ESSENTIAL PART OF EVERYDAY LIFE

DHL Supply Chain is the world’s leading contract logistics provider that combines value-added and management services with fulfillment and distribution. At DHL Supply Chain we are committed to looking after tomorrow & today with our Environment, Social, and Governance (ESG) strategy.

So what's it like to work for DHL Supply Chain? At DHL we’re proud of our international reach as it brings together people with a wide range of skills, experiences, cultures, and viewpoints. We see the diversity of our employees as a genuine strength and we’re proud of our supportive work environment where employees are given the tools and training they need to learn, grow and succeed.

We are offering an exciting opportunity for the position of Executive Assistant to Head of Transport/LLP DSC EMEA & Office Manager (m/f/d). In this position you will play a crucial role to provide comprehensive support to the Transport & LLP Leadership Team and the Regional Office. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

What will your responsibilities be?

• Provide sophisticated calendar management for Transport & LLP. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Act as a liaison and provide support to the Transport Leadership Team. Arrange and handle all logistics for Team meetings and events.
• Complete a broad variety of administrative tasks that facilitate the Head of Transport/LLP's ability to effectively manage the organization, including making travel arrangements and completing expense and mileage reports, producing reports and presentations, booking meeting rooms, handling correspondence and taking minutes and writing them up subsequently
• Work closely with the Head of Transport/LLP to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate Head of Transport/LLP's needs in advance of meetings, conferences, etc.
• Provide "gateway" role, providing a bridge for smooth communication between the Head of Transport/LLP and staff, demonstrating leadership to maintain credibility, trust, and support with the Leadership Team and their teams.
• Ensure smooth (administrative) onboarding experience for new employees / offboarding experience for leavers, including ordering process for equipment
• Oversee office facilities planning, space allocation, equipment maintenance, and compliance with safety regulations while managing programs for equipment and supply upkeep.
• Collaborate with the workplace safety officer to ensure adherence to safety standards, manage access systems, and support employees with facilities-related inquiries.

You won’t find another Executive Assistant to Head of Transport/LLP DSC EMEA & Office Manager (m/f/d) position like the one you’ll find with DHL Supply Chain. Now, here’s what we need from you:

• 3 - 5 years of experience in executive assistant, support or similar, including supporting C-level executives preferably in a global organization
• Exceptional organizational skills and impeccable attention to detail
• Ability to complete a high volume of tasks and projects with little or no guidance
• Able to maintain a high level of integrity and discretion in handling confidential information
• Expert proficiency with Microsoft Office
• Excellent project management skills
• Strong verbal and written communication skills
• Fluency in German and English both written and spoken
• Location: Bonn, Germany

Preferred Qualifications

• Experience in internal communications
• Experience in event planning and management
• Proven record of expertise in office administration, facilitates management, and space planning
• Bachelor's degree or equivalent qualification in event management/hospitality

What do we offer?

• Inspiring and rewarding place to build your career: We work in a multicultural team environment where we collaborate and support each other
• Personal Growth and Professional Development: Your growth opportunity is important to us. We offer continuous training and career opportunities at DHL Supply Chain
• Flexibility: We offer flexible work hour and hybrid work model. We care about our work life balance
• Competitive salary package and corporate benefits

We are looking forward to receiving your application. Yuji Tsuzuki is happy to answer your questions at [e-mail]