Executive Assistant - Retail and Franchise Europe (m/f/d)

Adidas; Herzogenaurach; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A global sportswear company is seeking an administrative professional to support the VP and ensure effective organization within the department. Responsibilities include managing correspondence, scheduling meetings, and coordinating travel arrangements. The ideal candidate will have strong communication and organizational skills, proficiency in Microsoft Office, and a service-oriented mindset. Opportunities for professional growth in an inclusive environment are available.

Qualifikationen

• Years of experience in relevant roles.
• Fully qualified/trained in the relevant job area.
• Combination of theoretical knowledge and practical experience.

Aufgaben

• Handle routine correspondence.
• Schedule and organize meetings.
• Manage the department's cost-center.

Kenntnisse

Service orientation

Excellent communication skills

Organizational skills

Proficient with Microsoft Office

Project management abilities

Adaptability

Tools

Microsoft Office

Jobbeschreibung

adidas is an equal opportunity employer and we are committed to fostering an inclusive workplace. We welcome applications from people of all ages, genders (including gender identity), ethnic and social backgrounds, nationalities, sexual orientations, religions, beliefs, and those with apparent or non-apparent disabilities.

• We do not tolerate harassment or discrimination toward any of our applicants or employees.
• We actively encourage individuals with disabilities to apply and will provide reasonable accommodations throughout the recruitment process.

PURPOSE & OVERALL RELEVANCE FOR THE ORGANIZATION

Support the VP and deliver a high service mentality to ensure effective and efficient organization in the department.

KEY RESPONSIBILITIES

1. Handle routine correspondence to ensure timely and accurate responses.
2. Format, type, and edit a variety of materials, including correspondence, memos, minutes, reports, and confidential documents.
3. Schedule and organize internal and external meetings and conferences.
4. Coordinate and execute travel arrangements and support the Retail & Franchise team (e.g., flight and hotel bookings, visas).
5. Assist in completing travel expense reports.
6. Manage the department's cost-center, including monitoring budgets and approving invoices for correct accounting transactions.
7. Maintain and update templates, department files, organizational charts, and assist in creating/revising presentations.
8. Assist in and coordinate projects and assignments as requested/directed.

GENERAL TASKS

1. Order office supplies and manage the shopping platform.
2. Coordinate and administer investment requests (budget management).
3. Support onboarding of new team members (workspace setup, hardware supply, master data maintenance, access rights, office supplies).
4. Assist with office setups and moves within HQ.
5. Understand and communicate standards, processes, and policies.
6. Support the teams in day-to-day business operations.

AUTHORITIES

i. A.

KEY RELATIONSHIPS

• Global Sales (Retail, Digital, DPC & WHS)
• Global IT
• Global Brand
• Markets
• Finance (Global, Sales, and Brand)
• Senior Executive Board Assistants

KNOWLEDGE, SKILLS, AND ABILITIES

• Creative and open-minded individual.
• High level of service orientation and passion for engaging with diverse internal and external stakeholders and customers.
• Ability to work as an adaptable and agile team player in a volatile and ambiguous environment.
• Excellent communication skills.
• Fluent in written and spoken English; proficiency in another language is a benefit.
• Strong organizational skills and basic project management abilities.
• Proficient with Microsoft Office (Excel, PowerPoint, Word, Outlook) and related tools.
• Excellent PC software skills.
• Good knowledge of new media and applications.

REQUIRED EDUCATION AND EXPERIENCE / MINIMUM QUALIFICATIONS

• Years of experience in relevant roles.
• Fully qualified/trained in the relevant job area.
• Combination of theoretical knowledge and practical experience, including familiarity with company policies and practices.
• Basic knowledge of related job areas.