Executive Assistant & Paralegal

Embedded Shishya; Deutschland; Hybrid; EUR 60.000 - 86.000; Vollzeit

Benefits dieser Stelle

Unlimited PTO

Health benefits

Flexible work setups

Zusammenfassung

SafeLease is seeking an experienced Executive Assistant / Paralegal to support our Founder and CEO in a hybrid Austin, TX role. You will manage the CEO's calendar, travel, expenses, and prepare materials for meetings while handling business and private investment fund matters.

You will also assist with contracts, corporate records, regulatory deadlines, and coordination with outside counsel. The ideal candidate has 3+ years of experience including paralegal work, superb discretion, and strong

Qualifikationen

• 3+ years of professional experience, including 2+ years of paralegal experience.
• Experience directly supporting a CEO, founder, or other senior executive
• Hands-on paralegal experience, including working with contracts, legal documents, corporate records, or regulatory matters
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and shift gears when needed
• Good judgment and the ability to handle highly confidential information
• Ability to work independently and take ownership of your work
• A proactive attitude and willingness to jump in where needed
• Comfortable working directly with a CEO in a fast-moving environment
• Bachelor's degree or paralegal certificate preferred

Aufgaben

• Manage the CEO's calendar, meetings, and appointments
• Book domestic and occasional international travel
• Process expenses and assist with other administrative tasks
• Screen and prioritize emails and correspondence
• Prepare documents and materials for meetings
• Track follow-ups and help keep the CEO's priorities moving forward
• Act as a point of contact between the CEO and employees, customers, business partners, and other external contacts
• Assist with day-to-day administrative matters related to the CEO's private investment fund
• Handle confidential information with discretion
• Assist with contracts, agreements, corporate documents, and other legal matters
• Prepare, review, organize, and maintain legal and corporate records
• Coordinate signatures and execution of legal documents
• Maintain corporate records and assist with entity management
• Track legal, regulatory, contractual, and filing deadlines
• Assist with regulatory filings and compliance-related matters
• Conduct legal and regulatory research as needed
• Coordinate with outside counsel and manage requests for documents and information
• Assist with document collection and due diligence for transactions, investments, audits, and other projects
• Maintain organized and up-to-date legal files and records
• Help coordinate meetings, visitors, and company events
• Assist with office logistics and vendors when needed
• Support onboarding and other administrative projects
• Jump in on other projects and priorities as they come up

Kenntnisse

Organizational skills

Written and verbal communication

Prioritization

Discretion

Executive support

Independence

Ausbildung

Bachelor's degree or paralegal certificate

Jobbeschreibung

About SafeLease

At SafeLease, we're rethinking how P&C insurance is sold in an age of technological change. We believe the industry's biggest inefficiencies aren't technical problems — they're structural ones. And we're building the team to tackle them.

SafeLease is a profitable insurance business that designs, underwrites, and distributes specialty coverage for commercial property owners and their tenants. Most insurance companies either distribute products or bear the risk — we do both. We back our policies with our own capital, which means we control the full stack: product design, tech, and the speed at which we move. That end-to-end ownership lets us offer customers real flexibility, saving time and money for more than 4,000 properties insured for billions in value nationwide.

We're a team of 85, growing over 100% annually, and we've done it without sacrificing profitability or culture. Here, you'll get high discretion and a wide aperture of problems to solve. We embrace the newest technologies, move fast together, and operate with the intensity of a small company where every person's work is visible. If you're looking for a place to sharpen your craft alongside people who take their work seriously, you'll fit right in.

Position Overview

We are looking for an experienced Executive Assistant / Paralegal to support our Founder and CEO at SafeLease. This is a hybrid role that requires experience in both executive support and paralegal work. You'll manage the CEO's day-to-day schedule and priorities while also supporting legal, corporate, and administrative matters across the business.

The Executive Assistant / Paralegal will work on matters at SafeLease and also assist with administrative and legal matters related to the Founder-CEO's private investment fund. This is an in-office role based in Austin, Texas and will report directly to our Founder and CEO.

About the Role

This role is a good fit for someone who has supported a senior executive while also handling paralegal responsibilities. You'll need to be highly organized, comfortable managing a busy calendar and changing priorities, and able to handle contracts, corporate documents, legal requests, and other paralegal work.

The right person has good judgment, communicates well, and is comfortable taking ownership and figuring out what needs to get done. You'll work closely with our CEO and have access to confidential business and personal information, so discretion is extremely important.

Your Day-to-Day

Executive Support

• Manage the CEO's calendar, meetings, and appointments
• Book domestic and occasional international travel
• Process expenses and assist with other administrative tasks
• Screen and prioritize emails and correspondence
• Prepare documents and materials for meetings
• Track follow-ups and help keep the CEO's priorities moving forward
• Act as a point of contact between the CEO and employees, customers, business partners, and other external contacts
• Assist with day-to-day administrative matters related to the CEO's private investment fund
• Handle confidential information with discretion

Paralegal Support

• Assist with contracts, agreements, corporate documents, and other legal matters
• Prepare, review, organize, and maintain legal and corporate records
• Coordinate signatures and execution of legal documents
• Maintain corporate records and assist with entity management
• Track legal, regulatory, contractual, and filing deadlines
• Assist with regulatory filings and compliance-related matters
• Conduct legal and regulatory research as needed
• Coordinate with outside counsel and manage requests for documents and information
• Assist with document collection and due diligence for transactions, investments, audits, and other projects
• Maintain organized and up-to-date legal files and records

Office & General Support

• Help coordinate meetings, visitors, and company events
• Assist with office logistics and vendors when needed
• Support onboarding and other administrative projects
• Jump in on other projects and priorities as they come up

What You'll Need to Bring to the Job

• 3+ years of professional experience, including 2+ years of paralegal experience.
• Experience directly supporting a CEO, founder, or other senior executive
• Hands-on paralegal experience, including working with contracts, legal documents, corporate records, or regulatory matters
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and shift gears when needed
• Good judgment and the ability to handle highly confidential information
• Ability to work independently and take ownership of your work
• A proactive attitude and willingness to jump in where needed
• Comfortable working directly with a CEO in a fast-moving environment
• Bachelor's degree or paralegal certificate preferred

Why SafeLease?

The tech: Our prospects convert fast because we’re solving real problems and delivering serious value to commercial real estate owners.

The team: We’re a team of seasoned pros and sharp operators who know how to move fast and build smart. High standards, low ego.

The stability: We’re well-funded, growing fast, and we make sure our team shares in that success with competitive pay and equity.

The employee experience: We also offer unlimited PTO, full health benefits, flexible work setups, and the kind of culture where people want to show up to do their best work.

If you don't have all the qualifications listed, don't worry! We understand everyone's career path is unique and still encourage you to apply if you feel this role is aligned with your career trajectory.

Employment at SafeLease is contingent upon a satisfactory verification of a general and criminal background check.