Executive Assistant / Office Manager - German & Englishfluency

Novanta Europe GmbH; Berlin; Vor Ort; EUR 45.000 - 60.000; Vollzeit

Zusammenfassung

A leading international company in Berlin is seeking an Executive Assistant to provide high-level administrative support for efficient office operations. This role involves managing the GM's schedule, organizing meetings, and supporting the executive team with various tasks. The ideal candidate must be highly organized, detail-oriented, and fluent in both German and English. Proficiency in Microsoft Office and excellent communication skills are essential. The position may require periodic business travel.

Qualifikationen

• Experience in business administration or a related field.
• Highly organized and detail-oriented.
• Excellent communication and interpersonal skills.
• Fluency in both German and English.
• Proficiency in Microsoft Office and relevant software.
• Ability to prioritize tasks effectively.

Aufgaben

• Support the executive team with administrative tasks like travel and expense reporting.
• Coordinate travel arrangements and prepare itineraries.
• Draft and edit correspondence, reports, and presentations.
• Conduct research and prepare briefing materials.
• Attend meetings and take notes, identify key points and actions.
• Organize meetings and events, including logistics and catering.
• Manage calendars.

Kenntnisse

Organizational skills

Communication skills

Interpersonal skills

Fluency in German and English

Proficiency in Microsoft Office

Ausbildung

Degree in Business Administration or related field

Jobbeschreibung

Summary

As the Executive Assistant, you will provide high‑level administrative support for efficient office operations. You will manage the GM's schedule and act as the first point of contact for stakeholders.

Tasks

Primary Responsibilities

• Support the executive team with managing recurring administrative tasks including travel, expense reporting, event planning, and team meetings.
• Coordinating travel arrangements and preparing itineraries.
• Drafting and editing correspondence, reports, and presentations.
• Conducting research and preparing briefing materials.
• Attending executive team meetings, taking notes, identifying key points and actions, managing agendas and follow‑ups.
• Organizing meetings and events, including logistics and catering.
• Calendar management.

Requirements

• Experience in business administration or a related field.
• Highly organized and detail‑oriented.
• Excellent communication and interpersonal skills.
• German and English language fluency is a must.
• Proficiency in Microsoft Office and other relevant software.
• Ability to prioritize tasks effectively while maintaining productivity.

Travel Requirements

Available for periodic business travel. Approximately 5-10% of travel.