Executive Assistant mfd

We are looking for an Executive & HR Assistant starting immediately in our Berlin office. The role will last for 8-10 weeks on a fixed-term contract.

Your responsibilities and deliverables include:

You will work across various areas, with main responsibilities as follows:

As Executive Assistant

1. Calendar management: coordinate, plan, and organize appointments, meetings, and events, considering the priorities and availability of C-level members.
2. Travel management: make travel arrangements (flights, accommodation, etc.) for business trips, handle changes to travel plans, and address issues that may arise. Prepare monthly expense reports for C-level members.
3. Communication support: screen and manage incoming emails, phone calls, and other communications for our Berlin office.
4. Document management: maintain and organize digital and physical files, handling sensitive and confidential information with discretion.

As Office Manager

1. Office operations: manage the overall functioning of the office, ensuring a clean, organized, and welcoming environment. Procure office supplies and equipment, and manage vendor relationships.
2. Facilities management: coordinate office maintenance and repairs, ensure a safe and functional workspace. Manage office security measures including access control and emergency procedures.

Qualifications:

• Minimum of 3 years of experience in a comparable position.
• Excellent written and spoken English; German language skills are a bonus.
• Experience with MS Office 365, including Outlook, PowerPoint, Excel, and MS Teams.
• Independent, structured working style and organizational talent.
• Strong interpersonal skills with the ability to interact confidently and professionally with senior executives.

Additional Information:

Learn more about Beckers' achievements in sustainability and our future ambitions by visiting our 2023 Sustainability Report. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, age, or any other characteristic protected by law.

Remote Work: Employment Type: Contract

Key Skills: Disaster Recovery, J2SE, Drafting, IT Sales, Administration Support, Database Administration