Executive Assistant (m/f/d)

documenta und Museum Fridericianum gGmbH; Kassel; Vor Ort; EUR 42.000 - 52.000; Vollzeit

Zusammenfassung

documenta and Museum Fridericianum gGmbH is seeking a dedicated Executive Assistant (m/f/d) to support our executive management in Kassel. The position is temporary through December 31, 2027, with potential to grow within the institution and take on new responsibilities.

Responsibilities include coordinating appointments, meetings, and events; preparing documents, presentations, and reports; and maintaining internal and external communications.

Qualifikationen

• Completed business training or a comparable qualification.
• Experience in an assistant/secretarial role is desirable.
• Excellent organizational and communication skills with discretion.
• Confident and professional demeanor.
• Flexibility and dedication for a varied role.
• Excellent written and spoken German and English.

Aufgaben

• Supporting management in day-to-day operational and organizational tasks
• Coordinating and organizing appointments, meetings, and events
• Preparing for and following up on meetings and appointments
• Creating, formatting, and editing documents, presentations, and reports
• Coordinating and communicating with internal and external contacts

Kenntnisse

Organizational skills

Discretion

German and English proficiency

Professional demeanor

Administrative support

Communication skills

Ausbildung

Business training or equivalent

Jobbeschreibung

documenta and Museum Fridericianum gGmbH is a nonprofit corporation owned by the City of Kassel and the State of Hesse. Its responsibilities include the documenta exhibition, which takes place every five years, the Fridericianum, the documenta archive, and the documenta Halle.

To support our executive management, we are seeking a dedicated and reliable Executive Assistant (m/f/d) to start as soon as possible.

The position is temporary through December 31, 2027 —in part to cover a sick leave absence—and also offers the opportunity to grow professionally within our institution and take on new areas of responsibility.

• Supporting management in day-to-day operational and organizational tasks
• Coordinating and organizing appointments, meetings, and events
• Preparing for and following up on meetings and appointments
• Creating, formatting, and editing documents, presentations, and reports
• Coordinating and communicating with internal and external contacts

documenta and Museum Fridericianum gGmbH is a nonprofit corporation owned by the City of Kassel and the State of Hesse. Its responsibilities include the documenta exhibition, which takes place every five years, the Fridericianum, the documenta archive, and the documenta Halle.

To support our executive management, we are seeking a dedicated and reliable Executive Assistant (m/f/d) to start as soon as possible.

The position is temporary through December 31, 2027 —in part to cover a sick leave absence—and also offers the opportunity to grow professionally within our institution and take on new areas of responsibility.

Für den Standort Kassel suchen wir:

Executive Assistant (m/f/d) Your Responsibilities:

• Supporting management in day-to-day operational and organizational tasks
• Coordinating and organizing appointments, meetings, and events
• Preparing for and following up on meetings and appointments
• Creating, formatting, and editing documents, presentations, and reports
• Coordinating and communicating with internal and external contacts

Your Profile:

• Completed business training or a comparable qualification
• Professional experience in an assistant, secretarial, or comparable administrative role is desirable
• Excellent organizational and communication skills, as well as a strong sense of responsibility and discretion
• Confident and professional demeanor
• Flexibility, dedication, and a passion for a varied role
• Excellent written and spoken German and English skills

Your weekly work schedule is 40 hours. The job is based in Kassel.

We value diversity and therefore welcome applications from everyone—regardless of gender or gender identity, ethnic origin or nationality, age, religion or worldview, disability, sexual orientation, or social background.

We strongly encourage people with disabilities and people seeking equal opportunity to apply. Since our workspaces are located in historic buildings that are not fully accessible, we will work together to find individualized solutions.