Executive Assistant (m/f/d)

Aurora Europe GmbH; Berlin; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

30 days of paid annual leave

Family-friendly working hours (Monday to Friday)

Subsidized Urban Sports Club membership

Free coffee, fresh fruit, and snacks available daily

Job summary

Aurora Europe GmbH seeks an Executive Assistant to support senior executives in Berlin. The role involves managing complex priorities, coordinating international travel, and ensuring efficient operation of the executive office. Candidates should possess at least 5 years of experience in a similar role, advanced proficiency in both German and English, and exceptional organizational skills. The position offers family-friendly working hours, 30 days of paid annual leave, and additional perks to support well-being.

Qualifications

• Minimum 5+ years experience supporting senior executives in an international environment.
• Proven track record managing complex calendars and cross-functional coordination.
• Resilience and ability to operate under pressure.

Responsibilities

• Act as trusted partner to the SVP Commercial Europe and to the VP Marketing Europe.
• Prepare decision briefs, executive summaries, and structured background materials.
• Plan and coordinate international travel, ensuring efficiency.

Skills

Advanced written and verbal communication skills (German & English)

Exceptional organizational and time-management skills

Strong proficiency in Microsoft Office (PowerPoint, Excel, Teams, Outlook)

Excellent prioritization and decision-filtering capability

High level of discretion and integrity

Education

Relevant education (e.g., Business Administration, Communications)

Job description

Aurora Europe GmbH, headquartered in Berlin, is a subsidiary of the publicly traded Aurora Cannabis Inc., one of the world’s largest and leading Canadian companies in the production and distribution of medicinal cannabis. Since 2015, Aurora has been a market leader in the German medicinal cannabis market. In Europe, the company is one of the largest licensed importers and wholesalers of cannabis-based medicines. All products are manufactured in Canada under strict standardized European Good Manufacturing Practice (GMP) regulations. For more information, visit www.auroramedicine.com.

Aurora's Berlin office is conveniently located near the S+U station Innsbrucker Platz.

As Executive Assistant, you are a highly trusted partner to the Senior Vice President Commercial Europe and the Vice President Marketing Europe. You ensure the effective operation of the executive office and create the conditions that allow senior leadership to focus on strategic and commercial priorities.

In this pivotal role, you act as a proactive gatekeeper and strategic coordinator, managing complex priorities, bringing clarity to incoming topics, and ensuring excellent preparation and structured follow-up of key business matters. You operate confidently in a fast-paced, international environment, exercise sound judgment, anticipate needs, and work with a high degree of autonomy while maintaining absolute confidentiality.

Responsibilities

1. Strategic Executive Support & Firewall Function

• Act as trusted partner to the SVP Commercial Europe and to the VP Marketing Europe.
• Proactively manage, assess, and prioritize all incoming requests and meeting invitations.
• Serve as gatekeeper to ensure focus on high-impact commercial priorities.
• Anticipate conflicts, identify risks, and propose solutions.
• Prepare decision briefs, executive summaries, and structured background materials.

2. Calendar & Priority Management

• Own and strategically manage a complex international calendar across multiple time zones.
• Align meeting cadence with business priorities and commercial cycles.
• Ensure optimal preparation time and follow-up space for key decisions.
• Challenge and streamline recurring meetings where appropriate.

3. Meeting Excellence & Follow-Up Governance

• Prepare agendas, presentations, and supporting materials for leadership meetings.
• Ensure clarity of objectives and decision points in advance.
• Capture high-quality minutes and track action items.
• Drive structured follow-up and ensure accountability across stakeholders.
• Support preparation of board-level and executive presentations.

4. Business & Commercial Topic Support

• Support preparation of commercial performance reviews, KPI dashboards, and reporting materials.
• Draft talking points, internal communications, and leadership messages.
• Conduct research and synthesize insights to support strategic initiatives.
• Assist in budget planning cycles and forecasting preparation (if applicable).
• Coordinate cross-functional inputs for strategic projects.

5. Stakeholder & Communication Management

• Act as primary interface between the SVP and VP and internal/external stakeholders.
• Coordinate alignment across European markets and leadership teams.
• Manage sensitive communications with professionalism and discretion.
• Represent the executive office with confidence and executive presence.

6. Travel & Logistics

• Plan and coordinate international travel, ensuring efficiency and alignment with business priorities.
• Processing of travel expenses
• Prepare structured itineraries and briefing materials for external engagements.
• Ensure seamless execution of offsite meetings and events.

7. Confidentiality & Governance

• Handle highly sensitive business and personnel matters with strict confidentiality.
• Maintain secure and structured document management.
• Uphold professional standards of discretion and integrity at all times.

Accountabilities

• Effectiveness and prioritization of the executive agenda
• Quality and preparation standard of leadership meetings
• Timely tracking and completion of action items
• Smooth coordination across Commercial Europe stakeholders
• Professional representation of the executive office

Qualifications

• Relevant education (e.g., Business Administration, Communications) or equivalent professional experience
• Minimum 5+ years experience supporting senior executives in an international environment
• Proven track record managing complex calendars and cross-functional coordination
• Experience preparing executive-level presentations and reports preferred
• Advanced written and verbal communication skills (German & English fluent)
• Strong business acumen and understanding of commercial environments
• Excellent prioritization and decision-filtering capability
• Exceptional organizational and time-management skills
• Executive presence and stakeholder confidence
• High level of discretion and integrity
• Resilience and ability to operate under pressure
• Proactive, solution-oriented mindset
• Strong proficiency in Microsoft Office (PowerPoint, Excel, Teams, Outlook)

Additional Information

• Prior to commencement of employment, a security background check will be conducted, requiring the submission of a current police clearance certificate.

We Offer

• A career with the European market leader in medical cannabis, one of the youngest and fastest-growing sectors worldwide
• Family-friendly working hours (Monday to Friday)
• 30 days of paid annual leave per calendar year
• Free coffee, fresh fruit, and snacks available daily in the office
• To support health and well-being, we offer a subsidized Urban Sports Club membership

Interested?

We look forward to receiving your complete online application (short cover letter, CV, and references), including your earliest possible start date and salary expectations.

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