Executive Assistant (m/f/d)

Project A Services GmbH & Co. KG; Aachen; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A leading technology firm in Aachen is seeking a highly organized Executive Assistant to manage calendars, coordinate travel, and support executive functions. The ideal candidate will have experience supporting C-Team members in fast-paced environments and will excel in communication skills in both English and German. This role offers competitive benefits and a vibrant work culture.

Leistungen

Comprehensive benefits package

Outstanding insurance

Pension and virtual stock options

Work-life balance support

Professional development opportunities

Qualifikationen

• Proven experience as an Executive Assistant, preferably in fast-paced environments.
• Ability to manage complex calendars and adapt to shifting priorities.
• Excellent communication skills in English and German.

Aufgaben

• Manage calendars and prioritize meetings and events.
• Coordinate C-Team travel and logistics.
• Organize executive meetings and prepare necessary materials.

Kenntnisse

Organizational skills

Communication skills in English and German

Calendar management

Confidentiality

Tools

Microsoft Office Suite

Jobbeschreibung

We're looking for a highly experienced and organizedExecutive Assistant (m/f/d) to support one of our portfolio companies. The ideal candidate will serve as a critical link in the Team, manage their calendars, handle investor communications, and assist with strategic documentation and board meeting preparation.

This role is essential for ensuring the smooth operation of executive functions, including managing contracts and coordinating travel. You will be at the heart of our fast-paced environment, helping to keep everything running smoothly.

Join our portfolio company: A German hardware company focused on designing and manufacturing cutting-edge microchips. The transformative startup offers energy-efficient and high-performance components for multiple industries.

In this role, you’ll:

• Manage calendars, including scheduling and prioritizing meetings and events.
• Organize and coordinate C-Team travel, and ensuring all logistics are handled smoothly.
• Organize executive meetings, and ensuring all the necessary material are prepared in advance.
• Support the C-Team in day-to-day operations by prioritizing and managing tasks effectively.
• Collaborate with Accounting and Office Management on managing NDAs, bills, contract renewals, and maintaining an organized system for all documentation.

Your Profile

• Proven experience as an Executive Assistant, preferably supporting the C-Team in a fast-paced or high-growth environment such as technology, semiconductor, or a similar industry.
• Experience working with managing and prioritizing complex calendars, with the ability to adapt to shifting priorities and manage last-minute changes with ease.
• Excellent written and verbal communication skills in English and German, with the ability to draft, proofread, and refine high-level documents and correspondence.
• Ability to manage relationships with investors, board members, and other high-level stakeholders in a professional manner.
• Ability to manage sensitive and confidential information with integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant office software.

Please note that we are looking for support in the Aachenoffice of our portfolio company. Eligibility to work within the EU is required as well.

Benefits and Perks

• Comprehensive benefits package with outstanding insurance, pension and virtual stock options at our portfolio company
• An inspiring, creative and diverse environment with professional and motivated colleagues from all over the world
• Transparent and open culture where every person is highly valued and respected
• Getting challenged and developing your professional skills by taking over responsibilities, and a guaranteed steep learning curve from day one
• A supportive environment that prioritises work-life balance
• Be part of a professional network within the Project A family, with access to regular events, knowledge exchange and meetups

Apply below and become a part of our success story!

Our Commitment to Diversity and Inclusion

Project A is committed to diverse and equal opportunities hiring for all – applicants, candidates, and employees alike. We value humans – with all our glorious multifaceted backgrounds, perspectives, and experiences – and look forward to your application.

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