Executive Assistant - Finance & Administration, Germany (all genders)

VAVE GmbH; Frankfurt; Hybrid; EUR 40.000 - 60.000; Teilzeit

Zusammenfassung

An innovative design studio is looking for an experienced Executive Assistant to support the CEO with financial controlling and administration. This hybrid role is based in Frankfurt, requiring strong analytical skills and proficiency in both German and English. If you excel in a structured, reliable, and solution-oriented manner, this could be a great opportunity. Applicants should have a clear understanding of finance and relevant qualifications.

Leistungen

Flexible part-time work

Close collaboration with the CEO

Professional growth opportunities

Qualifikationen

• Several years of experience in finance or as an executive assistant, ideally in an international environment.
• Solid knowledge of liquidity planning, accounting, and reporting.
• Fluency in German and English is required; Chinese is a plus.

Aufgaben

• Prepare budgets, liquidity planning, and cash flow statements.
• Provide direct support to the CEO in day-to-day management.
• Maintain and document patent and trademark registrations.

Kenntnisse

Diligent working style

Strong analytical abilities

Excellent communication skills

IT affinity

Ausbildung

Degree in Business Administration or related field

Tools

MS Excel

ERP tools (ideally Quojob)

Jobbeschreibung

Your Role

VAVE is looking for a highly organized and diligent Executive Assistant with a strong background in financial controlling. In this hybrid role, you will support our CEO in day-to-day management and oversee essential financial and administrative processes for our international group of companies.

You will be the right hand of our CEO — ensuring financial accuracy, smooth operations, and effective support across a wide range of management tasks. From liquidity planning to shareholder meetings, you’ll make sure details are handled with precision, freeing up leadership to focus on the bigger picture.

Responsibilities

Financial Controlling

• Prepare budgets, liquidity planning, and cash flow statements
• Create target / actual comparisons and ad-hoc evaluations
• Support reporting and documentation across subsidiaries

Executive Assistance

• Provide direct support to the CEO in day-to-day management
• Organize meetings, prepare materials, and document decisions
• Manage travel planning and calendar arrangements

Administration & Governance

• Maintain and document patent and trademark registrations
• Attend and take minutes at shareholder meetings across the group
• Coordinate with external partners such as tax advisors, lawyers, and auditors

Technical Skills & Qualifications

• Degree in Business Administration, Finance, Controlling, Economics, or a comparable field
• Several years of experience in finance / controlling and/or as an executive assistant, ideally in an international environment
• Solid knowledge of liquidity planning, accounting, annual financial statements, and reporting
• Strong knowledge of MS Excel, ERP tools (ideally Quojob), and good IT affinity
• Fluency in German and English (Chinese is a plus)

Soft Skills & Qualifications

• Highly diligent, structured, and reliable working style
• Strong analytical abilities and problem-solving mindset
• High sense of ownership, responsibility, and accountability
• Excellent communication skills and intercultural competence
• Hands-on, pragmatic, and solution-oriented approach
• Resilient, discreet, and assertive
• Integrity and trustworthiness at all times

What We Offer

• A central support role at the intersection of finance, administration, and leadership
• Flexible part-time work (minimum 20h / week), based in Frankfurt and hybrid
• Close collaboration with the CEO and direct exposure to international management
• A diverse, creative, and international working environment
• Professional growth opportunities within an innovative and expanding company

How to Apply

If you are ready to take the next step in your career and join a growing international company that values creativity and innovation, we want to hear from you! Please send us your detailed application, including :

• Your resume
• A presentation of relevant workflows showcasing your methodology
• References
• Salary expectations
• Earliest possible starting date

Please note that a valid work permit for Germany is required for non-EU citizens.

(Unfortunately, applications without a valid work permit cannot be considered.)

For any queries, feel free to contact us via mail: [e-mail]

Subject: Executive Assistant, Finance & Administration (all genders).

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