Executive Assistant (f/m/x)

d&b audiotechnik; Backnang; Vor Ort; EUR 45.000 - 70.000; Vollzeit

Zusammenfassung

Ein dynamisches Unternehmen sucht einen proaktiven Executive Assistant, der C-Level-Führungskräfte unterstützt. In dieser Rolle sind Sie für die effiziente Organisation von Terminen, Reisen und administrativen Aufgaben verantwortlich. Sie bringen eine kaufmännische Ausbildung oder einen Bachelorabschluss mit und haben mindestens 5 Jahre Erfahrung in einer ähnlichen Position. Ihre Kommunikationsfähigkeiten und Ihr Organisationstalent sind entscheidend, um in einem internationalen Umfeld erfolgreich zu sein. Wenn Sie ein Teamplayer sind, der in einem schnelllebigen Umfeld gedeiht, freuen wir uns auf Ihre Bewerbung und darauf, Sie in unserem Führungsteam willkommen zu heißen.

Qualifikationen

• Mindestens 5 Jahre Erfahrung in einer unterstützenden Rolle für Führungskräfte.
• Fließend in Deutsch und sehr gut in Englisch, sowohl schriftlich als auch mündlich.

Aufgaben

• Bereitstellung von hochrangiger administrativer Unterstützung für C-Level-Führungskräfte.
• Verwaltung von Terminen und komplexen Zeitplänen, einschließlich Reiseorganisation.

Kenntnisse

Organisationstalent

Kommunikationsfähigkeiten

Zeitmanagement

Proaktive Problemlösung

Interkulturelle Kompetenz

Detailgenauigkeit

Ausbildung

Kaufmännische Ausbildung

Bachelorabschluss

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

SharePoint

Salesforce

Jobbeschreibung

Better to d&b: As Executive Assistant (f/m/x).

About the Role

We are seeking a highly capable and proactive Executive Assistant to provide dedicated support to one to two C-suite executives. This role requires more than just administrative assistance – you will act as a trusted partner, ensuring seamless organisation, efficiency, and problem-solving on behalf of your executives. You will need to anticipate needs, coordinate key processes, and handle critical administrative and operational tasks with precision and discretion.

You will be a highly organised, service minded and solution-oriented professional who thrives in a fast-paced, international environment. Your ability to think ahead, manage multiple priorities, and foster strong relationships with stakeholders will be essential to your success.

Key Responsibilities

• Executive Support & Partnership – Provide high-level administrative and organisational support to assigned C-suite members, acting as a trusted partner who enables them to focus on strategic priorities.
• Time Management & Prioritisation – Manage calendars and schedules pro-actively and independently. Recommend best practices regarding time management, prioritisation, delegation, and workflow efficiency.
• Meeting Coordination – Manage complex scheduling, swiftly resolving conflicts and ensuring an optimised time management approach. Prepare agendas, documents, and briefings for meetings, including Advisory Board sessions.
• Proactive Project Management – Oversee project timelines, track key milestones, and coordinate with internal and external stakeholders to ensure all necessary alignments, documentation, and preparations are in place before key meetings.
• Travel & Visitor Management – Arrange and manage domestic and international travel logistics, including agendas, bookings and expense reports. Host and coordinate visits from national and international guests.
• Administrative Excellence – Handle a wide range of administrative tasks, including office organisation, correspondence, filing, and mail processing.

Your Profile

Wondering what qualifications and skills you should have? Let's find out together whether the position is right for you:

• Professional Background – Successfully completed commercial training (“kaufmännische Ausbildung”), Bachelor's degree, or an equivalent qualification. Minimum of 5 years’ experience in an executive support role within an international environment.
• Strong Client Service Orientation – Highly responsive with excellent interpersonal and communication skills. Exceptionally organised with acute attention to detail and a strong ability to execute.
• High Initiative & Autonomy – Proactive, self-motivated, and able to act independently with minimal supervision. Demonstrates a strong work ethic and a solution-driven mindset.
• Communicative Team Player – Enjoys working in a diverse, international team and is comfortable being on-site in Backnang 3–4 days per week. Contributes to a positive and inclusive workplace culture.
• Tech-Savvy & Growth-Oriented – Strong proficiency in Microsoft Outlook, Word, Excel, Teams, SharePoint, and Salesforce. Willingness to embrace new technologies and continuously improve work efficiency.
• Discretion & Integrity – Handles sensitive information with the highest level of confidentiality and professionalism.
• Language Skills – Fluent in German and highly proficient in written and spoken English.

Why Join Us?

This role offers the opportunity to work alongside top executives in a dynamic and evolving organisation. If you thrive in a fast-paced environment, enjoy taking ownership, and have a passion for efficiency and excellence, we would love to hear from you. Apply today and become an indispensable part of our leadership team.