Executive Assistant d/f/m

RWE; Essen; On-site; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Flat hierarchies

Growth opportunities

International environment

Job summary

RWE Supply & Trading GmbH in Essen is seeking a highly motivated Personal Assistant to support the Gas Origination, Gas Portfolio Management and Structured Origination teams on a permanent basis. You will report to the head of gas origination and provide high-quality administrative and coordination support in an international environment.

The role covers diary and email management, travel planning, budget monitoring, preparing documents in English and German, organizing events, and driving

Qualifications

• Strong written and verbal communication in English; able to prepare documents and presentations for senior stakeholders.
• Excellent diary, email and meeting management skills; able to plan and organise internal and external meetings across teams.
• Demonstrated discretion and confidentiality when handling sensitive information.
• Proven ability to work across multiple teams and stakeholders in a fast-paced environment.

Responsibilities

• Provide first-class personal and team assistant support across Gas Origination, Gas Portfolio Management and Structured Origination including diary, email, meeting management, and overall planning of internal and external meetings.
• Plan and organise business travel and settlement of travel expenses.
• Monitor budget control and analysis for the teams and contribute to overall cost efficiency.
• Prepare documents and presentations (Microsoft Office, Word, PowerPoint) in English and, where required, German.
• Plan and organise team events and offsites, including content to further support and grow our team spirit and culture.
• Act as a key point of coordination across the three teams, supporting effective organisation, communication and collaboration.
• Contribute to or run projects to improve processes, efficiency and continuous improvement
• Take on additional tasks and projects in line with business needs and own individual growth plans.

Skills

Communication skills

Planning and organising

Discretion and confidentiality

English proficiency

Team collaboration

Tools

Microsoft Office

Job description

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RWE Supply & Trading GmbH
To start as soon as possible, full time / part time, permanent

We are looking for a highly motivated and proactive Personal Assistant to join our business on a permanent basis. Reporting to the head of gas origination, you will be providing high-quality support across the teams gas origination, gas portfolio management and structured origination.

In this varied role, you will work closely with senior leaders and teams, as well as the wider assistant community, supporting day-to-day activities and broader organisational initiatives across the three business areas. If you are a great communicator with strong self‑drive, excellent organisational skills and a hands‑on “can‑do” attitude, we would love to meet you. Working in an international environment across locations and markets, you will be based in Essen on Europe’s largest energy trading floor, at the heart of RWE Supply & Trading’s commercial business.

About the role

• Provide first‑class personal and team assistant support across Gas Origination, Gas Portfolio Management and Structured Origination including diary, email, meeting management, and overall planning of internal and external meetings.
• Plan and organise business travel and settlement of travel expenses.
• Monitor budget control and analysis for the teams and contribute to overall cost efficiency.
• Prepare documents and presentations (Microsoft Office, Word, PowerPoint) in English and, where required, German.
• Plan and organise team events and offsites, including content to further support and grow our team spirit and culture.
• Act as a key point of coordination across the three teams, supporting effective organisation, communication and collaboration.
• Contribute to or run projects to improve processes, efficiency and continuous improvement
• Take on additional tasks and projects in line with business needs and own individual growth plans.

Job requirements and experience

• Highly intrinsically motivated and committed, flexible in approach to work, with the capacity to adapt to a challenging and changing work environment and deadlines.
• Ability to work in a busy environment without constant supervision and to prioritise and organise work effectively, ensuring excellent attention to detail.
• Strong team player with excellent communication, planning and organisational skills, comfortable working across multiple teams and stakeholders.
• Very sound skills in Microsoft Office applications.
• Ability to write and/or update presentations and papers for submission up to Board level.
• Ability to communicate effectively with tact and discretion in English, both in written and verbal formats, with management and staff at all levels within the RWE Group and externally.
• A highly flexible, proactive and resourceful approach, with a high level of professionalism and confidentiality and the ability to proactively identify solutions to problems.
• Open‑minded and eager to develop, grow and continuously improve oneself and the teams.

RWE is committed to creating a diverse and inclusive environment – we value your passion, your willingness to learn and your desire to thrive. Even if you don't have all the above skills, need flexible working arrangements or other adjustments not yet listed here, we'd love to hear from you.

• Working in an inspiring, diverse and international environment with flat hierarchies.
• A varied role with exposure to different commercial areas and senior stakeholders across the business.
• Opportunities to contribute beyond traditional assistant responsibilities and shape how the teams work together.
• A strong platform and support for personal growth and professional development.

Any questions? Contact HR: Lisa Koenen, [phone]

We look forward to meeting you. Of course, you can find us on LinkedIn, Instagram, Facebook, YouTube and Xing, too.

We value diversity and therefore welcome all applications – regardless of gender, disability, nationality, ethnic and social origin, religion/belief, age, sexual orientation, and identity. #inclusionmatters

RWE Supply & Trading is our connection to the world’s energy markets. Headquartered in Essen, Germany, the company operates one of Europe’s largest and most advanced energy trading floors. A diverse team of over 2,300 professionals from around 90 countries trades electricity, gas, commodities, and CO2 emission allowances. With precise market analysis and a strong customer focus, we create innovative energy supply solutions and tailored risk management concepts for industrial clients.

We also ensure the commercial optimisation of RWE’s power plant portfolio and market the electricity generated by RWE. In addition, legally independent RWE gas storage companies operate in Germany, contributing to a secure energy supply.