Executive Assistant (All Genders)

Alvarez & Marsal Deutschland GmbH; Düsseldorf; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

Alvarez & Marsal is seeking an Executive Assistant to provide comprehensive support to Managing Directors in Düsseldorf. The role involves scheduling, financial administration, and facilitating communication within a dynamic team. Join a diverse and inclusive environment that values professional growth and work-life balance.

Leistungen

Inclusive and empowering environment

Work-life balance

Career development opportunities

Supportive team culture

Qualifikationen

• At least 4 years of experience in an administrative or executive assistant role.
• Fluency in German and English.
• Ability to manage multiple priorities and tight deadlines.

Aufgaben

• Manage Managing Directors' calendars and organize meetings.
• Assist in setting up projects and coordinating events.
• Process incoming invoices and prepare reports.

Kenntnisse

Interpersonal skills

Communication

Organizational talent

Proactive mindset

Tools

MS Office

Salesforce

Jobbeschreibung

Description

Join Alvarez & Marsal (A&M) – Empowering Diverse Talent to Drive Impactful Results

At Alvarez & Marsal (A&M), we’re proud of our global reputation for leadership, action, and results. As a privately held professional services firm founded in 1983, we specialize in advisory, business performance improvement, and turnaround management services. With over 10,000 people across six continents and 86 locations, we help companies, investors, and governments tackle complex challenges, drive growth, and achieve results.

Our German office is rapidly growing, and we are looking for an enthusiastic, proactive, and collaborative Executive Assistant (m/f/d) to join our team. If you're someone who thrives in a fast-paced, diverse, and ever-changing environment and enjoys supporting others, we want to hear from you!

About the Role:

We are looking for someone to provide comprehensive support to our Managing Directors and their teams within one of our business units. You’ll play a key role in ensuring smooth operations, managing schedules, facilitating internal communications, and providing vital administrative support. If you are a detail-oriented, proactive individual with strong organizational skills and a passion for supporting others, this role offers you the chance to develop in a fast-paced, international environment.

Key Responsibilities:

• Scheduling & Coordination: Manage the Managing Directors' calendars, organize meetings, and ensure efficient communication across teams
• Project & Event Support: Assist in setting up projects and coordinating internal and external events
• Financial Administration: Process incoming invoices, prepare time and expense reports, and raise client invoices
• Travel & Logistics: Coordinate travel arrangements, including flights, accommodations, and transportation
• Onboarding Support: Work closely with HR to assist with the onboarding of new team members, and act as their first point of contact
• CRM & Marketing: Support marketing initiatives by tracking activities using Salesforce

Essential Skills & Experience:

• At least 4 years of experience in an administrative or executive assistant role, ideally supporting senior professionals
• Strong interpersonal skills, with the ability to handle sensitive and confidential information with discretion
• Excellent communication skills (both written and verbal), fluency in German and English
• Organizational talent, with the ability to manage multiple priorities, tight deadlines, and shifting tasks with ease
• Proactive, solution-oriented mindset with a desire to make a meaningful impact
• Comfort working both independently and as part of a collaborative team
• Proficiency in MS Office and familiarity with Salesforce is a plus

Why A&M?

• Inclusive and Empowering Environment: A work culture that values diversity and provides equal opportunities for growth and advancement
• Work-Life Balance: Flexibility and understanding to help you balance your personal and professional commitments
• Career Development: Opportunities for ongoing training and growth in a global organization that values innovation and excellence
• Supportive Team: A close-knit, approachable team that will support you as you grow and succeed

We encourage applications from candidates of all backgrounds and are committed to creating an inclusive environment for all employees. If you want to be part of A&M’s success story and grow in a dynamic environment, we look forward to your application.