Executive Assistant (all genders)

Lingoda GmbH; Berlin; Hybrid; EUR 40,000 - 70,000; Part time

Benefits offered by this job

Free Language Classes

Health Programs

Team-Building Events

30 Days Vacation

Pension Benefits

Discounts

Job summary

An innovative and rapidly growing company seeks a dedicated Executive Assistant to support C-level executives. This role involves managing calendars, travel logistics, and communications, ensuring maximum efficiency for the leadership team. Join a vibrant team that values inclusivity and personal growth, where you'll have the opportunity to contribute to transformative educational experiences. With a focus on professional development and a supportive culture, this position offers a chance to make a real impact while enjoying perks like free language classes and generous vacation days.

Qualifications

• Proven experience supporting C-level executives in a high-growth environment.
• Exceptional organizational skills and proactive attitude.

Responsibilities

• Manage calendars, travel logistics, and meeting coordination for executives.
• Organize and maintain important documents while ensuring confidentiality.

Skills

Organizational Skills

Problem-Solving Skills

Communication Skills (English)

Time Management

Multitasking

Trustworthiness

Education

Experience Supporting C-Level Executives

Proficiency in English and German (B2 or higher)

Tools

Google Workspace

Zoom

Slack

Project Management Tools

Job description

Join to apply for the Executive Assistant (all genders) role at Lingoda GmbH

Description

Department: Central Functions

Location: Berlin

About Lingoda

Founded 12 years ago, Lingoda addresses a pressing global challenge: meeting the demands of growing economies and aging populations through the mobility of global talent. Driven by its mission "to empower global talent with the language, cultural, and technical skills for integration and success", Lingoda has established itself as a leader in education.

What We Do

Lingoda’s highly effective Small Group Learning Model is delivered via over 800,000 classes a year, powered by 2,400 qualified teachers and a unique proprietary curriculum designed to help learners achieve their goals, whether that be career progression or integration into a new country.

Who We Serve

A rapidly growing and ambitious company, Lingoda operates in both B2B and B2C: while the B2B business has a strong focus on the healthcare sector in Germany and a credible ambition to expand into other professions and geographies, Lingoda’s B2C business has a global presence, teaching German, English, Spanish, French, and Italian to students worldwide.

Learning a language with Lingoda is a rewarding experience, made possible by us Lingodies who support our students every step of the way. We’re committed to living the learning journey alongside them to create a world of connection and opportunity.

Why Join Us?

Joining Lingoda means becoming part of a team that’s committed to getting better, together. We foster an inclusive culture of bravery, curiosity, and growth, where insight turns into action, and every team member contributes to igniting positive change. Be part of our journey to transform lives through education.

Role Overview

We are seeking an Executive Assistant (all genders) based in Berlin, Germany. The role is available part time, but on a 5-day week basis.

Your Mission

As the Executive Assistant, you will play a crucial role in managing the daily logistics for the CEO, Founder, and CFO, ensuring that their time, focus, and energy are maximized for efficiency and aligned with the company’s priorities.

Your Tasks

Team & Executive Support

• Calendar Management: Coordinate and manage the executives' calendars, scheduling appointments, meetings, and events efficiently.
• Travel Logistics & Coordination: Organize all travel logistics, including flights, accommodations, transportation, and itineraries.
• Meeting & Event Organization: Schedule and coordinate meetings, prepare agendas, handle logistics, and ensure relevant materials are available.
• Communication Liaison: Manage email correspondence, schedule meetings, and respond to inquiries professionally.

Operational Efficiency

• Document & File Management: Organize and maintain important documents, ensuring confidentiality.
• Expense & Financial Support: Assist in processing and tracking expenses, ensuring proper documentation.
• Event Planning: Support internal events like Leadership Days and other occasions.

What You Bring

• Proven experience supporting C-level executives, ideally in a high-growth or international company
• Exceptional organizational and problem-solving skills
• Proactive attitude and ability to anticipate needs
• Strong time management and multitasking skills
• Excellent communication skills in English; German B2 or higher
• Trustworthiness and professionalism with confidential matters
• Proficiency with Google Workspace, Zoom, Slack, and project management tools

What You Can Expect

• Inclusive culture with transparent communication
• Team-building events and social activities
• Supportive onboarding and development opportunities
• Remote or office-based work in Berlin
• Free language classes and health programs
• Benefits including pension, discounts, and 30 days vacation

If this sounds exciting, submit your CV now! We look forward to hearing from you. Your contact person is Viktoria.

Lingoda promotes diversity and inclusion. We encourage all qualified candidates to apply, regardless of age, gender, ethnicity, sexual orientation, disability, or religion. Please apply via the provided link or our website. Only applications from within Germany can be considered for a regular contract; others are offered freelance contracts with a 2-year term.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: E-learning