Executive assistant (50%-100%) (m/f/d)

ng-voice GmbH; Hamburg; Hybrid; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

Une entreprise de technologie en pleine croissance recherche un Assistant Exécutif pour soutenir son équipe de direction. Le candidat idéal aura des compétences organisationnelles exceptionnelles et sera à l'aise avec des outils numériques variés. Ce rôle flexible permet un bon équilibre entre vie professionnelle et personnelle, tout en offrant un environnement dynamique et collaboratif.

Leistungen

Flexibilité de travail

Bénéfice de mobilité

Bénéfice de fitness

Bénéfice de cours de langue

Budget pour le télétravail

Qualifikationen

• Expérience en soutien administratif des dirigeants requise.
• Compétences professionnelles en communication écrite et orale.
• Capacité à travailler dans un environnement dynamique.

Aufgaben

• Gérer les calendriers, organiser des voyages internationaux et locaux.
• Agir comme point de contact entre les dirigeants et les partenaires externes.
• Préparer des présentations pour des réunions internes.

Kenntnisse

Organisation

Communication

Résolution de problèmes

Adaptabilité

Confidentialité

Tools

G-Suite

Microsoft 365

Slack

Zoom

Jobbeschreibung

About us

Committed to building the next generation of 100% software-based mobile networks, , ng-voice is creating innovative mobile infrastructure solutions and making them accessible for operators and enterprises that want to deploy future-proof networks.

We’re looking for a skilled and experienced Executive Assistant — ideally based in Hamburg — to support our CEO, COO, and CTO. The role can be structured as part-time (from 50%) up to full-time (100%), depending on your availability and preferences.

Tasks

What your day to day might look like

• Manage proactively busy calendars, arrange international and local travel and provide high-quality support under tight deadlines
• Act as the point of contact among executives, employees, clients and other external partners
• Independently manage different workstreams and help to solve complex problems to support the management team
• Communicate with internal and external teams on deadlines and project progress
• Prepare client presentations and internal board meetings (e.g. compile briefing material)
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Filing and retrieving corporate records, documents, and reports
• Working closely with our Office Management WS to manage and oversee duties at both office locations and provide general administrative support
• Opening, sorting, and distributing incoming faxes, emails, and other correspondence

Requirements

What we are ideally looking for

• Excellent organizational, interpersonal, communication, and team skills
• Resourceful, detail-oriented, able to solve complex problems independently with a positive "can do" attitude
• High level of energy and motivation; Ability to perform well in a highly dynamic, rapidly changing environment and to adapt quickly to changing priorities
• Ability to take ownership of processes and projects
• Experience in an administrative role supporting senior management
• Familiar with using various software, including word processing, spreadsheets, databases, and presentation software.
• Discretion and confidentiality
• Professional level verbal and written communication skills
• Fluent in German and English (C1-C2); other languages are a plus

Even better if you have

• Experience with any of the following: G-Suite, Personio, Spendesk, Confluence, Slack, Microsoft 365, Zoom

Benefits

A little more about our culture and why you should join:

• Work-Life-Balance is a priority: Flexible working that suits you - we live and breathe a hybrid remote culture anddon'tmind where and when you work
• We are committed to building a diverse team thatrepresentsa variety of backgrounds, perspectives, and skills in a traditionally notvery diverseindustry
• We offer you the culture of a fast-growing start-up with the maturity of an enterprise company
• We are more interested in your experience and knowledge than formal degrees
• Entrepreneurial culture and flat hierarchies
• Mobility benefit, fitness benefit, language class benefit and wellness benefit (for full-time employees)
• Home office budget (for full-time employees)