Executive Assistant

WVE Media; Deutschland; Remote; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A dynamic digital media company in Germany is seeking an experienced Executive Assistant to support the leadership team. The role requires exceptional organization, time management, and communication skills. Key responsibilities include managing executive calendars, coordinating travel, and handling communications. The ideal candidate has 3-5 years of experience in a similar role within a fast-paced environment and is adept at juggling multiple tasks effectively.

Leistungen

Health & wellness support

Flexible PTO

Professional development stipend

Qualifikationen

• 3–5+ years of experience supporting executives in fast-paced environments.
• Expert at managing shifting priorities with professionalism.
• Confident communicator with strong judgment and discretion.

Aufgaben

• Manage complex executive calendars with high-volume scheduling.
• Draft and send emails on behalf of leadership.
• Coordinate logistics for meetings and events.

Kenntnisse

Organization

Time Management

Communication

Confidentiality

Problem Solving

Tools

Google Workspace

Microsoft Office

Calendly

Slack

Notion

Jobbeschreibung

We Are Hiring

WVE is a next-generation digital media and marketing company built to drive cultural impact, brand momentum, and audience obsession. We work at the intersection of media, entertainment, sports, and technology — partnering with some of the most influential names and disruptive companies shaping what’s next.

As we continue to grow, we’re looking for a highly organized, proactive, and trusted Executive Assistant to support our leadership team and help scale internal operations, scheduling, travel, and strategic coordination. You’ll serve as a central force behind the scenes—ensuring our executives stay focused, informed, and aligned in an increasingly fast-paced environment.

About the Job

As the executive assistant at WVE, you’ll handle everything from scheduling and travel to internal communications and special projects—playing a key role in keeping the company aligned and moving forward.

Responsibilities

Calendar & Time Management:

• Manage complex, dynamic executive calendars with high-volume scheduling.
• Prioritize and protect leadership time against shifting demands.
• Coordinate meetings and events across global time zones.

Communication & Correspondence:

• Draft and send emails on behalf of WVE leadership.
• Triage incoming communication and handle internal and external messages with professionalism and discretion.
• Prepare executive briefing materials and internal summaries.

Meeting & Event Planning:

• Schedule meetings, prepare agendas, take detailed notes, and track follow-ups.
• Coordinate logistics for offsites, events, board meetings, or internal gatherings.
• Support AV/IT setup, catering, and vendor coordination as needed.

Travel & Expense Management:

• Book domestic and international flights, lodging, and ground transportation.
• Build detailed itineraries and manage real-time changes on the fly.
• Prepare and submit expense reports, reimbursements, and vendor payments.

Administrative & Operational Support:

• Support e-signature processing, legal/financial documentation, and contractor onboarding.
• Manage file systems, recordkeeping, and internal operations across departments.
• Order supplies and oversee light office/vendor management.

Confidentiality & Professionalism:

• Handle sensitive materials related to finances, legal matters, personnel, and strategic initiatives.
• Maintain strict confidentiality, reliability, and integrity at all times.

Stakeholder Management & Gatekeeping:

• Serve as a communication bridge and gatekeeper between leadership and internal/external stakeholders.
• Maintain clarity around priorities, key deliverables, and urgent actions.

Finance & Contractor Oversight:

• Help manage software subscriptions and ensure vendors and contractors are paid on time.
• Assist with banking tasks and finance workflows as needed.

Qualifications:

• 3–5+ years of experience supporting executives in fast-moving, dynamic.
• environments (media, entertainment, tech, or startup preferred).
• Expert at managing shifting priorities with professionalism and grace.
• Confident communicator with strong judgment, tact, and discretion.
• Obsessed with organization, detail, and documentation.
• A self-starter who thrives without constant supervision and loves solving problems.
• Comfortable juggling multiple tools, platforms, and communication styles.

Tools & Technologies You Should Know:

• Productivity & Scheduling: Google Workspace, Microsoft Office, Calendly, Zoom, Slack
• Travel & Expenses: Concur, TravelPerk, Brex, Expensify
• Docs & File Management: Google Drive, Dropbox, DocuSign
• Project & Task Management: Notion, Asana, Monday.co8
• Communication: Slack, Google Meet, Zoo8
• Bonus: Familiarity with CRMs like Salesforce or HR tools like Gusto/BambooHR

Compensation & Benefits:

We believe in transparent, market-aligned compensation tailored to experience, contribution, and role. Compensation for this position is competitive and will be discussed during the interview process based on your unique background and alignment with the role.

WVE offers a growing suite of benefits, including:

• Health & wellness support
• Flexible PTO and remote work flexibility
• Opportunities for equity participation
• Professional development stipend
• Family and life leave
• Creative autonomy and a culture of trust

We review applicants on a rolling basis and keep roles open for a minimum of 7 days. Once filled, the posting will be removed.

About the Company

At WVE, we don’t just build brands—we engineer cultural gravity. We partner deeply to create platforms, campaigns, and products that don’t just show up—they shake things up.

Headquartered in LA and connected to what’s next, WVE is a full-service digital accelerator built for the speed of modern culture—where tech, music, sports entertainment, and brand collide.

Since 2019, we’ve teamed up with some of the biggest names on the planet—from pro sports franchises and record labels to energy drink giants, esports, and entertainment powerhouses—crafting work that amplifies reach, drives real results, and resonates with real people.

We fuse creative strategy, storytelling, data intelligence, and proprietary technology to ignite movements—not just marketing. Every engagement is built to scale influence, create impact, and leave a mark in a world where attention isn’t given—it’s earned.

If you’re looking for noise, we’re not it. If you’re ready to make waves—welcome to WVE.