Executive Assistant

Equinix; Frankfurt; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

An established industry player is seeking an enthusiastic Executive Assistant to support their VP of Sales in Frankfurt. This role demands exceptional organizational and communication skills, as well as the ability to manage multiple priorities in a dynamic environment. The ideal candidate will be detail-oriented, resourceful, and capable of handling sensitive information with professionalism. You'll play a crucial role in planning meetings, coordinating travel, and managing departmental budgets, all while contributing to a diverse and inclusive workplace. If you're ready to make a significant impact in a global organization, this opportunity is perfect for you.

Qualifikationen

• Experience supporting senior executives in a fast-paced environment.
• Fluency in English and German is a requirement.

Aufgaben

• Organizes meetings and prepares agendas and materials.
• Manages complex calendars and makes travel arrangements.

Kenntnisse

Organizational Skills

Communication Skills

Attention to Detail

Customer Service Focus

Time Management

Ausbildung

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Jobbeschreibung

Who are we?

Equinix is the world’s digital infrastructure company, operating over 260 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners, and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences, and multiply their value, while supporting their sustainability goals.

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.

Job Summary

We are looking for an enthusiastic Executive Assistant to support our VP of Sales in our Frankfurt office. Experience in supporting senior executives in a fast-paced, global organization is preferred. The ideal candidate is dedicated, resourceful, and demonstrates exceptional attention to detail and professionalism. Strong organizational and communication skills, along with the ability to manage priorities, are essential.

Responsibilities

1. Meeting and Event Planning/Preparation:
   • Organizes meetings and develops agendas and meeting materials (such as presentations and reports) as needed.
   • Prepares meeting rooms, ordering catering for both internal and external facing meetings.
   • Provides a warm and friendly welcome for external visitors and greets them upon arrival.
   • Plans and organizes business unit special events.
2. Communications:
   • Maintains confidentiality and professionally deals with highly sensitive information.
   • Acts as the first point of contact for external and internal inquiries, dealing with both difficult and sometimes highly confidential/sensitive issues.
   • Manages the office and orders and restocks supplies when needed.
3. Special Projects:
   • Coordinates special projects as needed, e.g., regular and ad hoc social and company events.
4. Budgeting and Expense Management:
   • Manages departmental budgets.
   • Processes expense reports and POs and proactively manages these to completion.
5. Calendar Management and Travel:
   • Coordinates and manages complex calendars over multiple time zones.
   • Makes travel arrangements as needed.
   • Supports the wider senior management team when needed.

Qualifications

• Advanced proficiency in Microsoft Applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to prioritize and re-prioritize in a dynamic environment.
• Highly organized and detail-oriented with an ability to work on your initiative.
• Ability to execute tasks and make decisions with little supervision.
• Standout colleague with a customer service focus and the ability to relate to employees with a wide variety of personalities and functional expertise.
• A great sense of humour is always appreciated.
• Bachelor’s degree desired.
• Excellent written and verbal communication skills.
• Fluency in English and German is a requirement.
• Experience working as an Assistant or Executive Assistant supporting a VP or similar.
• Experience working in a culturally diverse and global company is a plus.
• Desire to thrive at Equinix and change the way the world connects.

Equinix is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, religion, colour, national origin, sex, sexual orientation, gender identity or expression, age, status as a protected veteran, or status as a qualified individual with disability.

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy/childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political/organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.