Executive Assistant

Equinix; Frankfurt; Vor Ort; EUR 40.000 - 70.000; Vollzeit

Zusammenfassung

An established industry player is seeking an enthusiastic Executive Assistant to support their VP of Sales in Frankfurt. This role involves organizing meetings, managing complex calendars, and handling sensitive communications. The ideal candidate will possess exceptional organizational skills, a customer service focus, and the ability to thrive in a dynamic environment. With opportunities for growth and learning, this position is perfect for someone dedicated and resourceful. Join a forward-thinking company that values diversity and is committed to creating an equitable work environment.

Qualifikationen

• Advanced proficiency in Microsoft Applications.
• Highly organized and detail-oriented with the ability to work independently.

Aufgaben

• Organizes meetings and develops agendas and materials.
• Manages complex calendars and makes travel arrangements.
• Maintains confidentiality and deals with sensitive information.

Kenntnisse

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Organizational Skills

Communication Skills

Attention to Detail

Fluency in English

Fluency in German

Ausbildung

Experience as an Assistant or Executive Assistant

Jobbeschreibung

Equinix is the world’s digital infrastructure company, operatingover 260data centers across the globe.Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals.

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions.We embrace diversity in thought and contribution and are committed to providingan equitable work environment that is foundational to our core values as a company and is vital to our success.

Job Summary

We are looking for an enthusiastic Executive Assistant to support our VP of Sales in our Frankfurt office. Experience in supporting senior executives in a fast-paced, global organization is preferred. The ideal candidate is dedicated, resourceful, and demonstrates exceptional attention to detail and professionalism. Strong organizational and communication skills, along with the ability to manage priorities, are essential.

Responsibilities

Meeting and Event Planning / Preparation

Organizes meetings and develops agendas and meeting materials (such as presentations and reports) as needed

Prepares meeting rooms, ordering catering for both internal and external facing meetings

Providing a warm and friendly welcome for external visitors and greeting them upon arrival

Plans and organizes business unit special events

Communications

Maintains confidentiality and professionally deals with highly sensitive information

Acting as the first point of contact for external and internal inquiries, dealing with both difficult and sometimes highly confidential / sensitive issues

Manages the office and ordering and restocking supplies when needed

Special Projects

Coordinates special projects as needed, e.g., regular and ad hoc social and company events

Budgeting and Expense Management

Processes expense reports and POs and proactively manage these to completion

Calendar Management and Travel

Coordinates and manages complex calendars over multiple time zones

Makes travel arrangements as needed

Supporting the wider senior management team when needed

Qualifications

Advanced proficiency in Microsoft Applications, including Word, Excel, PowerPoint, and Outlook

Ability to prioritize and re-prioritize in a dynamic environment

Highly organized and detail-oriented with an ability to work on your initiative

Ability to execute tasks and make decisions with little supervision

Standout colleague with a customer service focus and the ability to relate to employees with a wide variety of personalities and functional expertise

A great sense of humour is always appreciated

Excellent written and verbal communication skills

Fluency in English and German is a requirement

Experience working as an Assistant or Executive Assistant supporting a VP or similar

Experience working in a culturally diverse and global company is a plus

Desire to thrive at Equinix and change the way the world connects

Equinix is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, religion, colour, national origin, sex, sexual orientation, gender identity or expression, age, status as a protected veteran, or status as a qualified individual with disability.

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing .

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.