Executive Administrative Assistant (m/f/d)

a-team Zeitarbeit und Personalmanagement GmbH; Darmstadt; Vor Ort; EUR 50.000 - 55.000; Vollzeit

Zusammenfassung

Ein führendes Zeitarbeitsunternehmen in Darmstadt sucht einen Executive Administrative Assistant (m/w/d) zur Unterstützung einer intergouvernementalen Organisation. In dieser Rolle sind Sie für die Durchführung wesentlicher administrativer Aufgaben verantwortlich und arbeiten in einem dynamischen und internationalen Umfeld. Wir bieten ein attraktives Jahresgehalt sowie zahlreiche Benefits.

Leistungen

Attraktives Jahresgehalt von 50.000–55.000 €

Permenanten Arbeitsvertrag

Zugang zu Unternehmensleistungen

Individuelle Einarbeitung und Unterstützung

Karrierecoaching und professionelle Weiterentwicklung

Mitarbeiterempfehlungsprogramm

Qualifikationen

• Erfahrung in einem internationalen und multikulturellen Umfeld.
• Verhandlungssichere Kenntnisse der deutschen Sprache sind ebenfalls von Vorteil.

Aufgaben

• Erledigung wichtiger sekretarieller und administrativer Aufgaben.
• Organisieren von Reisen und Logistik für Personal und externe Experten.
• Koordination von internen und externen Meetings sowie Veranstaltungen.

Kenntnisse

Fließend Englisch

MS Office Kenntnisse

Proaktiver Service-Mindset

Teamorientierte Arbeitsweise

Aufmerksamkeit fürs Detail

Ausbildung

Anerkannte Qualifikation im Sekretariats- oder Verwaltungsbereich

Tools

Elektronische Dokumentenmanagementsysteme

Jobbeschreibung

Executive Administrative Assistant (m/f/d)

ID:TDR22

Einsatzort:Darmstadt

Art(en) der Anstellung:Vollzeit

Are you ready to take your executive support skills to the next level?

A-TEAM is partnering with a prestigious intergovernmental organization in Darmstadt to offer an exceptional opportunity as an Executive Administrative Assistant. If you thrive in dynamic, international environments and bring a high level of professionalism, this role might be your next career move. The position is available immediately.

Your Duties

• Perform essential secretarial and administrative duties, including handling correspondence, managing mail, registering documents, and scheduling appointments
• Organize travel arrangements and logistics for staff, external experts, and mission-related events
• Support the preparation of official documents and serve as the designated Document Management Responsible (DMR)
• Coordinate internal and external meetings, workshops, and corporate events
• Assist with onboarding processes, provide general team support, and help prepare for key organizational activities

Your Profile

• A recognized qualification in secretarial or administrative support, combined with proven experience in an international and multicultural environment
• Fluency in English, with excellent written and verbal communication skills at all organizational levels
• Proficiency in MS Office applications and experience with electronic document management systems
• A strong service mindset and proactive approach to user support and daily tasks
• A collaborative and team-oriented work style with a high level of reliability and attention to detail
• Please note: For legal reasons related to temporary employment under German labor law, we are currently only able to consider applicants who hold a valid EU work permit that allows for employment in the context of employee leasing (Arbeitnehmerüberlassung)

Your Benefits

• An attractive annual salary of €50,000–55,000 plus overtime compensation, holiday pay, and Christmas bonus
• A permanent employment contract under the BAP collective agreement
• Access to corporate benefits, including discounts on fitness memberships, travel, electronics, furniture, and more
• Personalized onboarding and support throughout your probationary period
• Individual career coaching and professional development with guidance from an A-TEAM mentor
• A rewarding employee referral program for every successful hire you recommend

Your contact

Thomas Drews
HR Manager
Tel.:+ 49 (0)69 – 920 39063
E-Mail: [e-mail]

Abteilungen:Assistenz & Verwaltung