Executive Administrative Assistant

Solvex Solutions; Bremen; Remote; EUR 50.000 - 80.000; Vollzeit

Zusammenfassung

A globally respected entrepreneur is seeking an Executive Assistant based in Bremen, requiring 90% travel flexibility. This role demands exceptional organisational and communication skills, with responsibilities including high-level admin support, travel arrangement, and event coordination. Ideal candidates thrive under pressure and are discreet and detail-oriented.

Leistungen

Relocation package

Great compensation

Qualifikationen

• Perfect command of English (spoken and written); additional languages a plus.
• Ability to work independently and manage multiple priorities.
• Must pass comprehensive background checks.

Aufgaben

• Provide high-level administrative support for the CEO and his family.
• Coordinate travel and manage complex schedules.
• Maintain confidentiality and professionalism in all communications.

Kenntnisse

Organisational skills

Project management

Time management

Attention to detail

Communication skills (English)

Problem-solving

Jobbeschreibung

• Ability to relocate to Germany, Turkey or Singapore / or to be based in these locations. Mandatory.

If you are not willing to relocate, please do not apply for this role.

We are hiring an Executive Assistant ( with perfect English ) for one of the most respected Singaporean entrepreneurs, whose business empire employs over 5,000 people globally.

He is based between Bodrum, Turkey, and Bremen, Germany .

Important : This role requires up to 90% travel and full flexibility

You will be responsible for the coordination of all administrative support for the Executive and his family, as the main interface for all tasks, including coordination of meetings and appointments, travel, events and beyond.

Job Summary :

As the Executive Assistant to the Founder, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family.

This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organised, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure.

Key Responsibilities & Requirements

• Provide high-level administrative support, including managing complex calendars, scheduling meetings, organising travel, and preparing briefings and materials.
• Coordinate and manage personal and professional logistics for the CEO, including travel arrangements, event support, and last-minute requests.
• Proactively anticipate executive needs and address them independently and efficiently.
• Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment.
• Maintain strict confidentiality and discretion in handling sensitive information.
• Exhibit a high level of professionalism and service orientation in all communications and interactions.
• Possesses excellent written and verbal communication skills in English.
• Be available on-demand (24 / 7 availability as needed, including across time zones).
• Manage competing deadlines with strong organizational and multitasking abilities.

Travel Requirements

• Ability to relocate to Germany (Bremen) / Turkey (Bodrum).
• A valid passport with the ability to travel frequently is required
• Frequent travels to Singapore, Turkey, Germany, Italy, Switzerland, Serbia, and Bulgaria.
• Ability to travel on a short notice and on demand for urgent or scheduledtasks and supportthe CEO during business trips.

Additional Qualifications

• Fluency in English (spoken and written); additional languages are a plus.
• Must pass comprehensive background checks (criminal, psychological, substance use).
• Ability to adapt to shifting priorities and work calmly under pressure.

Compensation & Contract

• Position is perfect for those motivated by great compensation.
• Relocation package included.
• Suited for ambitious professionals committed to excellence in executive support.

About Us :

My client is a global organization encompassing education, research, technology, and investment. It comprises three key entities : German University (a leading private research institution with over 3000 students from more than 115 countries), Technology companies all over the globe, and a Venture Capital and Private Equity Company, working together to drive innovation, technological progress, and economic impact.