HR Administrator & Office Manager - 12 months contract (Full-time - m/f/d)

Nexus Group; Ettlingen; Vor Ort; EUR 40.000 - 50.000; Vollzeit

Zusammenfassung

Nexus Group is seeking an HR Administrator and Office Manager for their Ettlingen office. In this dual role, you will support HR operations and manage office functions, contributing to a collaborative and inclusive work environment. This position initially covers parental leave but may lead to a permanent role. Ideal candidates are proactive and possess strong organizational skills, with a focus on teamwork and communication.

Leistungen

Opportunities for career growth

Inclusive team environment

Empowerment to own your work

Supportive culture valuing teamwork

Qualifikationen

• Experience in Office or HR administration is a plus.
• Good German and English skills.

Aufgaben

• Handle German HR administration, including payroll prep.
• Ensure smooth office operations and a positive employee experience.

Kenntnisse

Collaboration

Communication

Proactivity

Organizational Skills

Ausbildung

Commercial Vocational Training

Tools

Office 365

Jobbeschreibung

At Nexus, part of French IN Groupe, we secure the emerging society in the digital transformation era. We develop technology for high-demand global clients, with Nexus’ Smart ID solutions and IoT platforms transforming trusted identities. Do you want to be part of our journey?

Klara Thureson, our Head of Human Resources, is seeking an enthusiastic HR Administrator and Office Manager for our Ettlingen office. You will join a global HR team of five, including Klara, HRBPs Elin, Vanessa, Ben, and our Swedish office manager Louise. We are excited to get to know you!

We offer the opportunity to be part of a global team in a dynamic industry, where you can learn, develop, and support a transformation journey. As the main contact for our employees, you will be a key player at the Ettlingen office, with your ideas and visions impacting both the office environment and projects you lead as HR admin/support.

Initially, this position covers parental leave for a colleague, but Nexus is growing, and we aim to offer a permanent role after 12 months.

What we offer you

• A role combining office management and HR administration, fostering skill development.
• An inclusive team environment encouraging collaboration across Europe.
• Empowerment to own your work and make a tangible impact.
• Opportunities for career growth and involvement in exciting projects.
• A positive, supportive culture valuing teamwork.

What you’ll do at Nexus

As HR Administrator and Office Manager, you will ensure smooth office operations and support our HR team.

Responsibilities include, but are not limited to:

HR Admin, Support, and Projects (50%)

• Engage with the HR team in transversal activities.
• Handle German HR administration, including payroll prep (no prior payroll knowledge needed, as we work with an external partner).
• Support contractual admin, absence management, and maintain personal files and employment certificates.
• Keep our global intranet updated and user-friendly.
• Manage HRM systems to streamline processes.
• Assist in recruitment efforts.
• Address health and safety topics to ensure a safe work environment.
• Support HR projects independently and collaboratively.

Office management (50%)

• Be the central figure in the Ettlingen office, ensuring smooth operations and a positive employee experience.
• Work closely with our Office Manager in Stockholm on facilities and supplies.
• Organize office events and build relationships with vendors.
• Represent Nexus by handling calls, mail, visitors, and office equipment.
• Maintain a well-kept office reflecting our values.
• Foster a collaborative work environment as we adapt to new norms.

About you

We value who you are more than what you have done. This could be your first job! While experience in various industries is beneficial, it’s not mandatory.

Who are you?

• You are proactive, identifying and resolving tasks independently.
• You are responsible and dedicated, ensuring your areas succeed and grow.
• You find fulfillment in exceeding expectations and understand its impact.
• You excel in collaboration and communication across all levels.

Qualifications

• A positive mindset.
• Completed commercial vocational training or experience in Office or HR administration is a plus. Experience as an Executive Assistant, Hotel Manager, or in service roles is valued.
• Proficiency in Office 365 (Excel, Word, Outlook).
• Strong organizational skills and attention to detail.
• Good German and English skills.

If you're ready for this exciting challenge, we look forward to your application. Please upload your CV in English or include your LinkedIn profile.

Not sure if you meet all qualifications?

We value diverse experiences. If you're close to what we seek, please consider applying.

Nexus is an equal-opportunity employer. We believe in ONE Nexus. Everyone is welcome, regardless of background or appearance. Our technology and workplace are inclusive. Bring your unique perspective to help us innovate and secure the world.

About the company

Nexus is a leading provider of trusted identities for physical and digital access, including Nexus Smart ID for workforce and IoT.