Project Administrator

Blackfield Associates; Deutschland; Vor Ort; EUR 45.000 - 65.000; Vollzeit

Zusammenfassung

A leading global pharmaceutical manufacturer is seeking a Project Administrator to support project delivery in Frankfurt on an initial 12-month contract. The successful candidate will provide comprehensive administrative support, coordinate project meetings, and ensure compliance with regulatory standards. This role requires fluency in both German and English and experience in project administration within the pharmaceutical sector.

Qualifikationen

• Experience in project administration within pharmaceutical or life sciences sector.
• Strong knowledge of project management tools and document control systems.
• Fluency in German and English is essential.

Aufgaben

• Provide administrative support to the Project Manager and engineering team.
• Organise project meetings and maintain team calendar.
• Track project documentation and ensure compliance with standards.

Kenntnisse

Project administration

Communication

Attention to detail

Fluency in German

Fluency in English

Document control

Project management tools

Tools

Microsoft Office

Jobbeschreibung

Blackfield Associates are currently partnered with a global pharmaceutical manufacturer to support their search for a Project Administrator to join their project based in Frankfurt on an initial 12 month contract.

Key Responsibilities :

• Provide comprehensive administrative support to the Project Manager and engineering team, ensuring efficient project delivery and team coordination.
• Assist in the organisation of project meetings, including scheduling, preparing agendas, circulating minutes, and maintaining a standard team calendar (STD).
• Support the coordination and execution of training programs, ensuring compliance with GMP / GxP requirements where applicable.
• Maintain and track key project documentation, reports, and records in alignment with internal and regulatory standards.
• Monitor project timelines, deliverables, and ensure follow-up on outstanding actions across stakeholders.
• Facilitate communication across cross-functional teams, external vendors, and internal stakeholders.
• Support logistical planning for site activities, contractor coordination, and engineering reviews as required.

Required Qualifications & Experience :

• Sufficient experience in a project administration role within the pharmaceutical or life sciences sector.
• Demonstrated experience working on large capital projects ideally within an engineering or construction environment.
• Fluency in German and English (written and spoken) is essential.
• Strong knowledge of project management tools, document control systems, and Microsoft Office suite (Outlook, Excel, PowerPoint, Teams).
• Ability to manage multiple priorities under tight deadlines, with a high level of accuracy and attention to detail.
• Familiarity with GMP / GxP and pharmaceutical compliance standards is highly desirable.