Office Manager

Cross Border Recruitment; Düsseldorf; Vor Ort; EUR 30.000 - 45.000; Vollzeit

Zusammenfassung

An international thinktank is seeking an Office Manager to establish a new office in Rome. This role involves managing daily office operations, HR functions, and communication with vendors. The ideal candidate will have strong organizational skills and proficiency in Italian, English, and Japanese. This is a permanent, full-time position with a competitive salary based on experience.

Qualifikationen

• At least 2 years of office management experience preferred.
• Proficiency in Italian, English, and Japanese at a business level mandatory.

Aufgaben

• Handle daily office operations and coordinate with maintenance providers.
• Assist with HR functions like onboarding new employees.
• Communicate with vendors in Italian, English, and Japanese.

Kenntnisse

Communication

Organizational Skills

Problem Solving

Jobbeschreibung

An international thinktank dedicated to sustainable development and climate change is seeking an Office Manager to join their expanding team and establish a new office in Rome. The role involves office maintenance, HR management, reporting to headquarters, and communication with vendors in Italian and English.

Type: Permanent, full-time

Working Hours: Monday to Friday, 09:00 - 17:00

Salary: €30,000 - €45,000 (negotiable based on experience)

Location: Central Rome, Italy (On-site)

Main Responsibilities for Office Manager:

1. Handle daily office operations, including coordinating with maintenance service providers, managing supplies and equipment, and preparing documents.
2. Assist with HR functions such as onboarding new employees and maintaining personnel records.
3. Maintain office policies and procedures to ensure compliance and efficiency.
4. Manage confidential matters appropriately.
5. Communicate with vendors in Italian, English, and Japanese.
6. Arrange meetings and business trips.
7. Oversee office expenses.
8. Monitor project progress regularly.
9. Report to and liaise with the headquarters in the USA and other offices.

Ideal Candidate:

1. At least 2 years of office management experience (preferred).
2. Proficiency in Italian, English, and Japanese at a business level (mandatory).
3. Willingness to travel for business trips.
4. Excellent interpersonal and communication skills.
5. Strong organizational and planning abilities.
6. Attention to detail and problem-solving skills.
7. Must have the right to work in the EU; visa sponsorship is not available.