Office Manager, Human Resources

TN Germany; Frankfurt; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A leading company in Hesse is seeking an Office Manager to provide comprehensive administrative support to the HR management team. The ideal candidate will have a strong background in clerical work, excellent organizational skills, and the ability to manage various HR-related tasks. This role involves coordinating public records, supervising support staff, and planning employee events. If you thrive in a fast-paced environment and possess strong communication skills, we encourage you to apply.

Qualifikationen

• 5 years of secretarial and/or clerical experience, with 1 year at a supervisory level.

Aufgaben

• Provide administrative support to HR management team.
• Coordinate public record requests and manage HR documents.
• Organize employee events and manage logistics.

Kenntnisse

Organizational Skills

Communication Skills

Knowledge of Labor Laws

Ausbildung

High School Diploma

Tools

Microsoft Office

Jobbeschreibung

Social network you want to login/join with:

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Client:

Tallahassee Community College

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

3a76b4ee8228

Job Views:

1

Posted:

11.05.2025

Expiry Date:

25.06.2025

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Job Description:

MAJOR FUNCTION

The Office Manager will be located in Human Resources and report to the Director. The Office Manager will be directly responsible for providing administrative support and assistance to the HR management team in serving TCC’s employees.

Primary duties will include, but are not limited to:

Administrative and Operational Support:

• Create tickets using the College’s ticketing system regarding Facilities and Information Technology requests as required.

Records Management:

• Responsible for coordinating all public record requests related to Human Resource documents. Serves as HR’s Record Custodian and monitors requests for information. Periodically reviews the record deposition schedule to ensure all HR records are being handled in accordance with the schedule. Coordinates with vendors to ensure proper disposal of records. Scans, indexes, and archives employee personnel files. Creates file folders and organizes documents as requested. Retrieves personnel files as needed. Ensures HR File Room is properly maintained and organized.

Supervisory and Administrative Coordination:

• Coordinate the schedule of administrative personnel and serve as a backup as needed. Train, supervise, direct, and evaluate the workload of support staff. Work closely with the team to ensure office coverage. Collaborate with administrative personnel to develop effective working relationships.

Event Planning and Coordination:

• Organize and manage employee events including but not limited to Bring Your Daughters and Sons to Work Day, Employee Appreciation Day, Professional Development Day, New Employee Orientation, and the Benefit Fair. Develop detailed event plans, timelines, and budgets to ensure successful execution of all events. Coordinate logistics, including catering, room selection, and resources needed. Work closely with the managerial staff to coordinate the purchase of goods and services for special events.

MINIMUM TRAINING/EXPERIENCE: Graduation from a standard high school or equivalency diploma and five years of progressively responsible secretarial and/or clerical experience, of which one year must have been at a supervisory level; or an equivalent combination of education and experience.

SUCCESSFUL APPLICANTS WILL DEMONSTRATE THE FOLLOWING: Knowledge of labor and employment laws, rules, and regulations; understanding of College organization, goals, policies, and procedures; excellent organizational and communication skills (both oral and written); proficiency in Microsoft Office programs, specifically Word, Excel, PowerPoint, and Visio; ability to read, analyze, and interpret College policies and procedures; respond to inquiries or complaints from customers, regulatory agencies, or community members; define problems, collect data, establish facts, draw valid conclusions, and present information effectively; handle confidential information with discretion; work in a fast-paced, multicultural environment.