Associate Management Assistant (m|f|d)

TN Germany; Bergisch Gladbach; Vor Ort; EUR 40.000 - 70.000; Vollzeit

Zusammenfassung

An innovative company is seeking an Associate Management Assistant to support senior managers in the Biomedicine team. This dynamic role involves coordinating meetings, travel, and events while ensuring smooth daily operations. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and proactive communication. With opportunities for personal development and a commitment to diversity, this position offers a chance to contribute creatively in a collaborative setting. If you are passionate about making a difference in the field of biomedicine, we welcome your application.

Leistungen

Flexible working hours

Mobile work options

30 days of vacation

Discounted tickets

E-bike leasing

Pension plan

Disability insurance

Canteen

Qualifikationen

• 5+ years of experience in office management or event coordination.
• Completed higher secondary education or vocational training in business administration.

Aufgaben

• Manage scheduling and organization of meetings and travel arrangements.
• Assist in preparing and coordinating department-level events.
• Process departmental expenses and maintain budget oversight.

Kenntnisse

Office Management

Event Coordination

Travel Support

Communication Skills

Proficiency in English

Proficiency in German

MS Office

Ausbildung

Higher Secondary Education (Abitur)

Vocational Training in Business Administration

Tools

SAP

Jobbeschreibung

Job Description

As an Associate Management Assistant, you will support three senior managers in the Biomedicine team at Miltenyi Biotec. This dynamic role involves coordinating meetings, travel, budgets, and events within an international, innovative environment. You will act as a point of contact across teams and departments, working closely with internal stakeholders and external partners, emphasizing attention to detail, structure, and proactive communication.

1. Manage scheduling and organization of meetings, including room reservations, agendas, minutes, catering, and travel arrangements for internal and external participants.
2. Assist in preparing and coordinating department-level events such as advisory boards, conferences, and European meetings.
3. Oversee travel bookings for the management team and international Key Opinion Leaders (KOLs), including documentation and reimbursements.
4. Process departmental expenses accurately and maintain budget oversight.
5. Support seamless daily operations within the Biomedicine assistant team and ensure coverage during absences or vacations.

Qualifications

• Completed higher secondary education (Abitur) or vocational training in business administration or a related field.
• Minimum of 5 years relevant experience in office management, hospitality, event coordination, or travel support.
• Highly organized, resilient, and capable of managing multiple priorities in a fast-paced, international environment.
• Strong team spirit, excellent communication skills, and a solution-oriented, service-minded attitude.
• Proficient in English and German, both written and spoken; willingness to pass a level 4 language test (e.g., TOEFL).
• Proficient in MS Office (Outlook, Excel); SAP knowledge is a plus.
• Willing to travel occasionally (about 4 times a year) and to work on-site in Bergisch Gladbach full-time, with up to 1 day/week home office upon approval.

Additional Information

What we offer

• Flexible working hours and mobile work options
• An intercultural environment with diversity and flat hierarchies
• Opportunities for creative contribution and active role shaping
• Personal development through Miltenyi University
• 30 days of vacation, discounted tickets, e-bike leasing, benefits, pension plan, disability insurance, canteen, and more

Diversity and Inclusion

We value diversity as the foundation of our creativity. Our mission is to innovate treatments and technologies to address serious health challenges by connecting diverse disciplines, perspectives, and skills.

We welcome your talent in our inclusive, collaborative environment—regardless of gender, sexual identity, age, ethnicity, religion, or disability.

Join us to push the borders of medicine.

We look forward to your application

If you are interested in working in an open, creative, and supportive team, please send your application, including salary expectations and availability.