Office Manager

Vanda Pharmaceuticals; Berlin; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A leading pharmaceuticals company in Berlin is seeking an Office Administrator to manage purchase orders, vendor relations, and HR processes. The ideal candidate will have strong organizational skills and proficiency in financial processes. This role offers an inclusive work environment and potential visa sponsorship for exceptional candidates.

Qualifikationen

• Proven experience as an office administrator or in a similar administrative role.
• Proficiency in financial processes (POs, budgeting, accounts payable).

Aufgaben

• Create and process purchase orders while ensuring proper approvals.
• Manage full-cycle AP processes, including invoice verification.
• Serve as the primary contact for third-party vendors.

Kenntnisse

Organizational Skills

Multitasking

Communication

Jobbeschreibung

Primary Responsibilities

• Create and process purchase orders (POs) while ensuring proper approvals and documentation
• Manage full-cycle AP processes, including invoice verification, timely vendor payments, and reconciliation with accounting systems
• Serve as the primary contact for third-party vendors, negotiating terms, managing contracts, and ensuring service-level agreements are met
• Oversee employee onboarding/offboarding, including equipment setup and employee file maintenance
• Ensure all HR and operational practices adhere to current German employment laws, updating policies as needed
• Organize team meetings and manage logistics for company events
  
  

Position Requirements

• Proven experience as an office administrator or in a similar administrative role
• Proficiency in financial processes (POs, budgeting, accounts payable)
• Excellent organizational and multitasking abilities
• Ability to handle sensitive information confidentially
• Strong oral and written communication skills in English and German
  
  

We are an equal opportunity employer and welcome applications from all qualified candidates regardless of age, gender, disability, religion, belief, ethnic origin, or sexual orientation. Applicants must be legally authorized to work in Germany. Visa sponsorship may be considered for exceptional candidates.

We strive to create an inclusive environment for all employees. If you have any specific needs or require accommodations during the application process, please let us know.

By applying for this position, you consent to the processing of your personal data for recruitment purposes in accordance with the GDPR.