EA and Office Manager (m/f/d)

Albright Stonebridge Group; Berlin; Vor Ort; EUR 42.000 - 60.000; Teilzeit

Zusammenfassung

DGA Group Europe seeks an experienced Executive Assistant and Office Manager to join its Berlin office on a part-time basis. This role provides high-level administrative and operational support to ensure efficiency for the Berlin office and leadership team.

You will work closely with senior stakeholders and coordinate with finance, HR, and marketing functions, while maintaining confidentiality and professional communication in both German and English.

Qualifikationen

• Experience as an Executive Assistant or senior administrative professional in a professional services or consultancy environment.
• Strong interpersonal skills with the ability to interact confidently with senior stakeholders and external partners.
• Excellent communication skills in German and English.
• Ability to manage multiple priorities in a fast-paced office setting.
• Discretion and ability to handle confidential information.

Aufgaben

• Provide comprehensive administrative support to Berlin office leadership and day-to-day operations.
• Serve as primary contact for finance and accounting partner, handling routine tasks and escalating complex queries.
• Coordinate HR activities including onboarding and training arrangements.
• Assist with marketing initiatives and event planning for the Berlin office.
• Maintain efficient office processes and systems to support operational excellence.
• Act as a liaison between internal teams and external partners for timely communication and task execution.
• Support project-related tasks including logistics, scheduling calls, and organising meetings or events.
• Demonstrate strong organisation, initiative, and ability to multi-task in a fast-paced environment.
• Leverage MS Office and familiarity with financial and HR systems to enhance operations.

Kenntnisse

Executive support

Office management

Stakeholder management

German language

English language

Event coordination

Confidentiality

Tools

MS Office

HR systems

Finance systems

Jobbeschreibung

Description

Job Details: EA and Office Manager (m/f/d)

DGA Group Europe is seeking an experienced Executive Assistant and Office Manager to join our Berlin office on a part time basis. This role is designed to provide proactive, high-level administrative and operational support to ensure efficiency for the Berlin office and its leadership team. The successful candidate will work closely with senior stakeholders and act as a key liaison across finance, HR, and marketing functions.

Responsibilities

• Provide comprehensive administrative support to the Berlin office leadership, ensuring smooth day-to-day operations.


• Act as the primary point of contact for our finance and accounting partner and manage routine financial and administrative tasks, escalating complex financial queries as needed.


• Coordinate HR-related activities, including onboarding, training arrangements, and other team development needs.


• Assist with marketing initiatives and event planning for the Berlin office.


• Maintain efficient office processes and systems to support operational excellence.


• Serve as a conduit between internal teams and external partners to ensure timely communication and task execution.


• Support the team on project-related tasks, including logistics, scheduling calls, and organising meetings or events.


• Highly organised, proactive, and able to manage multiple priorities in a fast-paced environment.


• Significant experience in an Executive Assistant or senior administrative role, ideally within a professional services or consultancy environment.


• Strong interpersonal skills with the ability to interact confidently with senior stakeholders and external partners.


• Commercially minded with a practical approach to problem-solving and process improvement.


• Strong understanding of administrative and operational processes, with exposure to finance-related tasks.


• Excellent communication skills in German and English.


• Ability to work independently, exercise sound judgment, and maintain confidentiality.


• Proficiency in MS Office and familiarity with financial and HR systems is an advantage.


• Event coordination and marketing support experience is desirable.

What We Offer

• An exciting role with one of the market leaders in global policy and public affairs


• The opportunity to develop your skills in a professional hands-on role within a great team within a leading public affairs consultancy


• Varied and interesting tasks


• A multicultural, international and stimulating work environment

About DGA

The DGA Group (DGA) is a global consulting firm specializing in public affairs and strategic political communication. DGA offers integrated, multidisciplinary consulting and support to clients facing complex regulatory, legal, reputational, financial, and geopolitical challenges. The Berlin DGA office is part of this global consulting network that offers clients integrated solutions in a complex regulatory environment. The Berlin office works closely with over 300 colleagues in more than 45 countries. In Germany, the DGA Group advises major international companies and associations in the areas of public affairs, political analysis and advocacy, strategic communications, government relations, and association management.

DGA Group is committed to equal opportunity in recruitment and employment practices and opposes all forms of unlawful or unfair discrimination. No job applicant or employee receives unfavorable treatment on the grounds of color, race, nationality, ethnic or national origin, sex, age, disability, marital status, sexual orientation, religion or belief, or any other status protected by law.