Assistenz der Geschäftsführung / Assistant to Management

Aurora Energy Research; Berlin; Hybrid; EUR 52,000 - 72,000; Full time

Benefits offered by this job

Employee Assistance Programme (EAP)

Spendit Card

BVG Job Ticket

Bike Leasing

Parental Support

Job summary

Aurora Energy Research in Berlin seeks an experienced Assistant to Management to provide high-level administrative support to up to four senior leaders. You will manage calendars, coordinate internal and external stakeholders, and ensure smooth delivery of meetings, travel and events.

The role requires bilingual German and English at C1, prior executive‑support experience, and discreet, proactive collaboration within a fast‑paced, international team.

Qualifications

• Professional fluency in written and spoken German and English at C1 level.
• Experience supporting senior executives in fast-paced, high‑meeting‑volume environments.
• Excellent interpersonal skills with ability to build relationships at all levels.
• A proactive self-starter with a positive, can-do attitude.
• Strong judgement and discretion handling confidential information.
• Strong ability to communicate clearly and professionally with internal colleagues and clients.
• Excellent MS skills particularly Outlook (diary management), MS PowerPoint, Excel & Word.
• Adept at managing a varied workload with the ability to multi-task in a fast-paced environment.
• Teamwork‑oriented but able to work independently.

Responsibilities

• Proactively managing complex and frequently changing diaries across multiple time zones.
• Communicating with clients, scheduling calls, workshops, and arranging meeting agendas.
• Arranging business travel, including flights, transportation and accommodation for senior management.
• Compiling and filing business and travel expenses.
• Meeting preparation including room bookings.
• Support onsite execution in Berlin, including logistics and day-of needs.
• Partner with office operations to ensure smooth execution during key events.
• Plan and coordinate leadership events, off-sites, dinners, and client networking events.
• Drafting correspondence for senior managers and following up on actions.
• Preparing presentations and proposals using Word, Excel and PowerPoint.

Skills

German/English fluency

Executive support experience

Interpersonal skills

Proactive self-starter

Discretion/confidentiality

Clear communication

MS Office proficiency

Multitasking

Teamwork and independence

Tools

Outlook

PowerPoint

Excel

Word

Job description

Assistenz der Geschäftsführung / Assistant to Management

Department: Core - Business Infrastructure & Operations

Employment Type: Permanent - Full Time

Location: Berlin, Germany

Description

We are looking for an Assistenz der Geschäftsführung / Assistant to Management (referred to as Personal Assistant internally) to provide comprehensive administrative, organisational and coordination support to up to four members of the senior management team. The role involves managing complex and frequently changing calendars, coordinating internal and external stakeholders, and ensuring the smooth delivery of meetings, travel, events and wider business activities.

The ideal candidate will be bilingual in German and English at C1 level, thrive on coordination and organisation, and be a self-starter. This position requires previous experience in an Executive Assistant, Personal Assistant or senior administrative role, ideally within an international organisation.

You must be a confident communicator, capable of dealing with people at all levels while maintaining confidentiality and professionalism at all times. Reliability and adaptability are vital for this role, together with the ability to work independently and respond flexibly to changing deadlines and priorities.

Ultimately, you will contribute to the efficiency of our business by providing personalised and timely support to our senior managers. Working as part of a vibrant, fast-paced global Business Infrastructure & Operations team, this is an opportunity to work within an interesting and dynamic organisation.

Key Responsibilities

• Proactively managing complex and frequently changing diaries across multiple time zones, resolving scheduling conflicts, assessing priorities and ensuring senior leaders’ time is used effectively


• Communicating with clients, scheduling calls, workshops, and arranging meeting agendas


• Arranging business travel, including flights, transportation and accommodation for members of the senior management team


• Compiling and filing business and travel expenses


• Meeting preparation including meeting room bookings


• Support onsite execution in Berlin, including meeting logistics, visitor coordination, and day-of operational needs


• Partner with office operations to ensure smooth execution during key events


• Planning and coordinating leadership events, team off-sites, industry panel dinners, client networking events and other internal and external stakeholder engagements, including venue and supplier coordination, attendee management, catering, contracts and on-the-day logistics


• Drafting correspondence on behalf of senior managers and supporting the timely follow-up of actions, approvals and outstanding items


• Collation, preparation of presentations, correspondence and proposals using Word, Excel and PowerPoint, including minute taking


• Supporting internal processes, projects and other business activities as required


• Providing support to the Business Infrastructure & Operations team as required.

Skills, Knowledge and Expertise

Required attributes:

• Professional fluency in written and spoken German and English, both at C1 level


• Experience supporting senior executives in fast-paced, high-meeting-volume environments


• Excellent interpersonal skills with ability to build relationships at all levels


• A proactive self-starter with a positive, can-do attitude and the confidence to use initiative


• Strong judgement and discretion when handling confidential and sensitive information


• Strong ability to communicate clearly and professionally with both internal colleagues and clients


• Excellent MS skills particularly Outlook (diary management), MS PowerPoint, Excel & Word


• Adept at managing a varied workload with the ability to multi-task and re-prioritise in a fast-paced and demanding environment


• Passionate about teamwork but able to work independently, too

Desirable attributes:

• Experience supporting a Managing Director or other senior leaders in a fast-paced, matrixed organisation


• Proven experience working for a fast-growing international consultancy or professional services business


• Proven work experience managing complex meeting schedules across multiple time zones


• Experience coordinating complex business travel, leadership events, off-sites or external engagements


• Experience identifying and implementing improvements to administrative processes or ways of working

What we offer

Some of the benefits we include are:

• Employee Assistance Programme (EAP)


• Spendit Card


• BVG Job Ticket


• Bike Leasing


• Parental Support

At AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in-office/home working and potentially adjustable working hours. Let’s discuss what works for you and AER during the interview process.

The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity.