(Personal) Assistant to the Management Board (all genders)

tonies - Boxine GmbH; Düsseldorf; Hybrid; EUR 40.000 - 80.000; Vollzeit

Zusammenfassung

An established industry player is seeking a highly organized and proactive Executive Assistant to support the Management Board. In this dynamic role, you will manage schedules, coordinate meetings, and assist with special projects, all while ensuring effective communication across teams. This position offers the chance to work in a collaborative environment focused on innovation and growth. If you thrive in fast-paced settings and are passionate about providing top-notch administrative support, this opportunity is perfect for you. Join a global team that values diversity and supports your professional development.

Leistungen

30 days of paid annual leave

Remote work subsidy

Language learning app access

Meditation app access

Company pension plan subsidies

Flexible working hours

Attractive discounts on products

Training opportunities

Leasing bicycle option

Public transport ticket

Qualifikationen

• 5+ years of experience as an executive assistant or similar role.
• Strong written and verbal communication skills in English and German.

Aufgaben

• Manage executives' schedules and communications effectively.
• Coordinate Management Board meetings and assist with special projects.

Kenntnisse

Organizational Skills

Interpersonal Skills

Communication Skills (English and German)

Detail-oriented

Proactive Working Style

Ausbildung

Bachelor's degree in Business Administration

Tools

Google Suite

Microsoft Office Suite

Jobbeschreibung

In this role, we are looking for a candidate who will provide high-level administrative support to the members of the Management Board, including the CEO and CFO, and other senior executives.

You will be working closely with another colleague on an early / late shift model with some overlap over the midday. This role is intended to cover the Management board in the second half of the day.

Your tasks and responsibilities will include:

• Schedule and Communication Management: You will manage executives' schedules, including meetings, appointments, and handle all incoming and outgoing communications such as emails, calls, and correspondence.
• Meeting Coordination: You will schedule and coordinate Management Board meetings and executive gatherings, arranging logistics including venue, catering, and technical setup.
• Project Assistance: You will assist with planning and executing special projects as directed by the Management Board, conducting research and preparing presentation materials.
• Communication Liaison: You will act as a point of contact between the Management Board and internal / external stakeholders, facilitating communication within the executive team and across departments.
• Confidentiality and Professionalism: You will handle sensitive information with confidentiality and discretion, maintaining professionalism and integrity in all interactions.
• Travel and Office Management: You will organise travel arrangements for the Management Board, ensuring efficient trips, and oversee daily operations of the executive office, including supplies, equipment, and facilities management.

What we are looking for:

• Minimum of 5 years of experience in an executive assistant or similar role, preferably in a public listed company, a top-tier consulting firm, law firm or bank.
• Bachelor's degree in Business Administration, Management, or a related field preferred.
• Availability to work flexible hours in the second half of the day, Friday is a required working day.
• Proactive and detail-oriented way of working, exceptional organizational skills and the ability to handle multiple tasks in a fast-paced environment.
• Strong interpersonal skills and the ability to work effectively with diverse teams.
• Strong written and verbal communication skills in English and German.
• Proficiency in Google & Microsoft Office Suite (Word, Excel, PowerPoint).

Why tonies?

• Global Teamwork: We collaborate across departmental and country borders on our vision to bring the Toniebox into every child's room in the world.
• Come as you are: This applies not only to the dress code but also to everything else. Because only where you truly feel comfortable can you give your best.
• Mobility: Choose the option that suits you best - a Deutschlandticket (public transport ticket) for unlimited mobility, a monthly contribution for an office parking space, a leasing bicycle, or a remote work subsidy.
• Enhanced Security: Benefit from subsidies for company pension plans, occupational pension schemes, and occupational disability insurance.
• Rest & Time Off: Enjoy 30 days of paid annual leave as well as three additional days off such as Rosenmontag, Christmas Eve, and New Year's Eve. After one year of employment, you can also use up to 10 "toniecation days" (unpaid leave days).
• Flexible Working: Equipped with individual equipment, you can work remotely for up to 5 days in consultation with your team - depending on your area of responsibility. And if you're up for a workation, you can work from abroad for up to 4 weeks per year with us.
• Continuous Learning: Benefit from our internal and external training opportunities as well as an individual learning budget to continuously expand your knowledge.
• Language Learning & Relaxation: Improve your communication skills with the language learning app Babbel and find relaxation through our access to the meditation app Calm.
• Discounts: Benefit from attractive discounts on our entire range of tonies products.

Good to know:

As part of our principles, we are committed to supporting inclusion and diversity at tonies. We actively celebrate our colleagues’ different abilities, ethnicities, faith and gender. Everyone is welcome and supported in their development at all stages in their journey with us.

We look forward to hearing from you!

Esther Sommerfeld

About us:

tonies is the world’s largest interactive audio platform for children with more than 7 million Tonieboxes and 88 million Tonies sold. The intuitive and award-winning audio system has changed the way young children play and learn independently with its child-safe, wireless, and screen-free approach. Tonieboxes have been activated in over 100 countries, the content portfolio includes more than 1,100 Tonies figurines in several languages.