OFFICE MANAGER f / m

DNP PHOTO IMAGING; Berlin; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

An innovative company seeks a motivated Office Manager to oversee operations and support HR functions. This role is perfect for someone who thrives in a fast-paced environment and enjoys multitasking. You will manage office supplies, coordinate with HR, and ensure smooth financial processes. Join a dynamic team that collaborates with international brands to create engaging experiences. If you're organized, communicative, and ready to make a difference, this is the opportunity for you!

Qualifikationen

• Proven experience in office management, administration, finance, or HR coordination.
• Strong organizational and multitasking skills.

Aufgaben

• Oversee administrative, financial, and accounting management of the office.
• Manage invoicing for suppliers and customers, and handle payroll management.

Kenntnisse

Office Management

Administration

Finance Coordination

HR Coordination

Communication Skills

Multitasking

Proficiency in Word

Proficiency in Excel

Proficiency in Google Workspace

Jobbeschreibung

Sharingbox, part of DNP Photo Imaging, is a global leader in designing and producing engaging photo and video experiences for live events. Operating in over 20 countries, we collaborate with major international brands and agencies to create innovative brand activations and live-communication projects. Our experiences foster spontaneous brand engagement, organic event amplification, valuable user data, and social media presence through user-generated content.

Job Description :

We are seeking a motivated and organized individual to manage our office operations and support HR functions. If you thrive in a fast-paced environment and enjoy multitasking, this role is ideal for you!

Key Responsibilities :

The Office Manager will oversee administrative, financial, and accounting management of the German office. Additionally, they will supervise human resources and facilities management, and handle customer and internal requests. The Office Manager is a key partner across all company departments.

Administration

• Office Supplies & Facility Management: Ensure the office is well-stocked and maintained, managing orders and overseeing facility needs.
• General Administration: Support smooth office operations, manage the postbox, and maintain document archives.
• Event Planning: Organize and execute internal events and group travel arrangements.

Finance & Accounting

• Accounting: Manage invoicing for suppliers and customers, bank transactions, and credit collection.
• Monthly Closing: Ensure smooth monthly financial closing processes.
• Customer & Suppliers Demands: Respond promptly to customer emails and supplier requests.
• Credit Card Expenses: Collect invoices and manage related tasks.

Human Resources

Coordinate with the HR department at the Paris headquarters.

• Payroll Management: Oversee payroll variables and ensure timely salary payments.
• Onboarding & Offboarding: Participate in employee onboarding and offboarding processes.
• HR Administration: Handle declarations and other HR administrative tasks.

Qualifications :

• Proven experience in office management, administration, finance, or HR coordination.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in software such as Word, Excel, and Google Workspace.
• Fluent in German and English.