Executive Assistant, Clinical Affairs (EMEA & APAC)

JOTEC GmbH 2016; Hechingen; Hybrid; EUR 40.000 - 80.000; Vollzeit

Zusammenfassung

An established industry player is seeking a dedicated Executive Assistant for Clinical Affairs in a dynamic, international environment. This role involves providing essential administrative support, managing project coordination, and handling financial documentation. You will interact with internal teams and external partners, ensuring compliance and efficiency in clinical operations. With opportunities for career growth and specialized training, this position offers a chance to contribute to significant global projects while enjoying flexible working conditions and attractive employee benefits. Join a team that values innovation and leadership in the medical field.

Leistungen

Pension Plans

EGYM Wellpass

Flexible Working Conditions

Career Growth Opportunities

Specialized Training Programs

Qualifikationen

• Experience in administrative support and project coordination in a clinical environment.
• Strong organizational skills with attention to detail and multitasking ability.

Aufgaben

• Provide administrative support to the Senior Director and Clinical Affairs team.
• Assist in organizing and executing clinical project management activities.

Kenntnisse

Administrative Support

Project Coordination

Organizational Skills

Microsoft Office Suite

Communication Skills

Problem-Solving Ability

Trustworthiness

Attention to Detail

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Jobbeschreibung

Introduction

It’s a good feeling to know you're doing your best with purpose every day. At Artivion, we manufacture high-quality products and solutions for the treatment of aortic diseases. Together with surgeons worldwide, we save lives. In doing so, we rely on the strengths of each and every employee. Your strength counts, too: As an important link in the chain, you make a contribution to saving lives together with us. Contribute your strengths and let us grow together. We are hiring an Executive Assistant, Clinical Affairs (EMEA & APAC).

Your Strength

• Experience in administrative support and project coordination, preferably in a clinical or medical environment.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience handling financial documentation.
• Excellent written and verbal communication skills in English (German is a plus).
• High level of initiative, problem-solving ability, and a structured way of working.
• Ability to interact professionally with internal stakeholders, vendors, consultants, and external partners.
• Trustworthiness, discretion, and the ability to work independently.

Your Contribution

• Provide administrative support to the Senior Director Clinical Affairs EMEA & APAC and the Clinical Affairs team.
• Assist with the organization, coordination, and execution of clinical project management activities.
• Handle invoices, financial reports, and contract documentation to support the Clinical Affairs Department.
• Maintain department calendars, travel arrangements, and meeting coordination for senior staff.
• Manage clinical study documentation and ensure compliance with internal and external regulatory requirements.
• Coordinate contract approvals, document signatures, and internal communication processes.
• Act as a key contact for internal teams and external partners.
• Assist in the onboarding of new employees in the Clinical Affairs Department.
• Support in ad hoc projects and tasks as needed to enhance departmental efficiency.

Our Strength

• A dynamic, international work environment with opportunities for innovation and leadership.
• Diverse and challenging projects with significant global impact.
• Opportunities for career growth and specialized training programs.
• Flexible working conditions, including hybrid.
• Attractive employee benefits, such as pension plans and EGYM Wellpass.

Contact

Apply now and join the Artivion team. We are looking forward to you and your application documents in English language.

Brian Russo, [e-mail], T: [phone]
JOTEC GmbH, a wholly owned subsidiary of Artivion, Inc.,
Lotzenäcker 23, 72379 Hechingen
www.artivion.com