Team Lead Office Management

TN Germany; Mannheim; Hybrid; EUR 50.000 - 65.000; Vollzeit

Zusammenfassung

A leading global service provider is seeking a Team Lead for Office Management in Mannheim. The role involves leading a team, optimizing administrative processes, and supporting senior management. Ideal candidates will have a Bachelor's degree, approximately 5 years of office management experience, and strong leadership aspirations. The company values teamwork and offers a hybrid work environment with a strong emphasis on work-life balance.

Leistungen

Flexible working policy

Support for personal development

Work-life balance

Global employee referral program

Qualifikationen

• Approximately 5 years of experience in office management.
• Initial leadership experience or strong aspiration to develop into a leadership role.

Aufgaben

• Lead and organize the Office Management Team.
• Support operational Heads of Division & Department in various tasks.
• Manage internal and external communication.

Kenntnisse

Leadership

Communication

Proactive

Team Player

Ausbildung

Bachelor’s degree in office administration

Tools

MS Office

Jobbeschreibung

Job Title: Team Lead Office Management (f/m/d)

Location: Full Time, Mannheim, Deutschland

Experience Level: Experienced Professional

Posted on: July 28, 2023

Work Arrangement: Hybrid Remote

About Knoell

Knoell is a leading global service provider offering regulatory registration, clinical development, and product development support. Our team of scientific and regulatory experts, along with our extensive network of partners, ensures compliance with various regulatory requirements from the outset of each project, supporting our clients' global business. We value people, teamwork, mutual support, and a strong international cooperation culture characterized by a can-do attitude, focus on quality, and a growth mindset.

Our Philosophy

We are where it matters - think globally, act locally!

Your Tasks

The Knoell Office Management is part of the Corporate Departments, organizing administrative tasks to support the operative business and senior management. The Office Management works closely with the worldwide leadership team.

As a hands-on Team Lead, you will lead and organize our Office Management Team, foster the development and optimization of administrative processes, and support our operational Heads of Division & Department in various tasks.

Key Responsibilities include:

• Supporting team assistance tasks such as meeting preparation, scheduling, minutes, and reminders
• Tracking and follow-up of to-dos
• Preparing regular reports
• Managing internal and external communication, email correspondence, inbox, and outbox
• Acting as a contact person for clients and suppliers
• Supporting travel bookings
• Managing office supplies and supporting global external subcontracting
• Assisting internal departments with events and catering

Your Profile

• Bachelor’s degree in office administration or a related field is beneficial
• Approximately 5 years of experience in office management
• Understanding of commercial topics
• Initial leadership experience or strong aspiration to develop into a leadership role
• Proficient in MS Office
• Fluent in English and German; additional languages are a plus
• Proactive, motivated, and a committed team player with business-oriented thinking
• An established network with clients and authorities is advantageous

Benefits

• Work in a dynamic, family-owned environment with an international team valuing new ideas and collaboration
• Opportunity to work with industry market leaders
• Support for personal, leadership, and technical development, including language courses
• Flexible, remote-first working policy with options to work from home, our headquarters in Mannheim, or local offices
• Part-time work options available upon request
• Strong emphasis on work-life balance
• Global employee referral program with rewards for successful referrals

We look forward to receiving your application!