Leading Office Manager (m/f/d)

JR Germany; Düsseldorf; Vor Ort; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

A leading company in the hygiene sector is seeking a Leading Office Manager to oversee the setup of a new Campus in Düsseldorf. This role involves project management during construction and managing daily operations post-completion. The ideal candidate will have strong organizational skills, be fluent in German and English, and foster a collaborative workplace culture.

Leistungen

Permanent discounts on products and services

Choose your own devices

Room for personal growth

Competitive salary

Qualifikationen

• Experience in office management, administrative assistance, or project management.
• Very good German & English skills.

Aufgaben

• Oversee office setup and construction phase, ensuring timelines and quality.
• Manage day-to-day operations of the Campus, fostering a professional environment.
• Act as key contact for stakeholders and organize community-building events.

Kenntnisse

Organization

Conflict Resolution

Communication

Teamwork

Creativity

Tools

Microsoft 365

Jobbeschreibung

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Job Views:

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Posted:

14.05.2025

Expiry Date:

28.06.2025

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Job Description:

Working at Group IT & Digital means: helping to shape the future of the paper industry. In a working environment that enables and encourages collaboration, personal growth, innovation and creativity. In an interdisciplinary and international team in which everyone matters and we have a lot of confidence in each other. Do you want to shape the world of tomorrow and the future of the hygiene sector and lead groundbreaking and exciting projects?

Then we are the right company for you! We look forward to getting in touch with you.

As Leading Office Manager (m/f/d) you will be responsible for the site management of our new “Campus” with around 1,400 square meters in the heart of Düsseldorf. The Campus will be a state-of-the-art, technologically innovative, and sustainably designed location for all employees of the WEPA Group. The construction phase is scheduled for completion in early summer 2026.

Project management construction phase

• Oversee and coordinate the office setup and construction phase, ensuring timelines, budgets, and quality standards are met.
• Act as the primary interface between architects, vendors, and internal stakeholders throughout the build-out process.
• Manage logistics, procurement, and installation of office infrastructure, furnishings, and equipment.
• Ensure compliance with health, safety, and regulatory requirements during all stages of construction.
• Proactively identify and resolve issues or delays to keep the project on track and aligned with company goals.
• Support the smooth transition from construction to operational phase, ensuring preparation and chairing of regular steering committee meetings

Office Management

• Take full responsibility for the day-to-day operations of the Campus, ensuring a smooth, professional, and welcoming environment.
• Lead and support the on-site team, fostering a culture of excellence, collaboration, and continuous improvement.
• Act as the key point of contact for all stakeholders, including staff, visitors, and external partners.
• Drive the development and implementation of initiatives to enhance community engagement and workplace culture.
• Oversee facilities management, ensuring the office is safe, efficient, and aligned with company standards.
• Identify and implement improvements to office systems, processes, and services to support business goals.
• Organize and coordinate community-building events, internal communications, and team experiences.
• Experience and Know-how:
  • Experience in organization, (front) office management, administrative assistance, Hotel Business and/or project management
  • Experience in planning and execution of various event format
  • Interest and skills in unconventional approaches and solutions
  • Conflict resolution skills
  • Good knowledge in Microsoft 365
• Languages: Very good German & English skills
• Personality: You are motivated, empathetic, open minded, creative, strong in communication, attentioned to detail, technology-savvy and have great organization and teamworking skills
• Working: You work self-driven and goal oriented and can quickly adapt to new requirements with your hands-on mentality
• Creativity & responsibility: We keep hierarchy as low as possible and give room for creativity; we want people who own topics and make them successful
• Open mindset: We live an innovative and agile way of working and an open feedback culture; we are always open to new methods, ideas & approaches
• Personal growth: We offer you room to grow personally, discover new strengths and further develop your known skills
• Modern working environment: Great work requires great equipment – so you get to choose your own devices
• Corporate benefits: As a part of WEPA, you will receive permanent discounts on different products and services of well-known suppliers via our corporate benefits platform
• Attractive compensation: It is really important to us to appreciate your work, therefore we pay you a competitive salary