Sponsorship Assistant

TN Germany; Heidelberg; Vor Ort; EUR 40.000 - 50.000; Vollzeit

Zusammenfassung

A leading company in the scientific community is seeking a Sponsorship Coordinator to support event sponsorships and build relationships with partners. The ideal candidate will have strong communication skills and experience in administration, with a focus on customer service and organization. This role involves managing sponsorship bookings and liaising with exhibitors at various events.

Qualifikationen

• 12 months experience in a professional environment.
• Excellent written and spoken English; German language skills are an advantage.

Aufgaben

• Support acquisition of industry sponsorship for courses and conferences.
• Maintain sponsors’ acknowledgment on event websites and platforms.
• Build and maintain relationships with internal and external partners.

Kenntnisse

Communication

Customer Service

Organization

Tools

Microsoft Office

Google Suite

Jobbeschreibung

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Responsibilities

1. Support acquisition of industry sponsorship of EMBL’s courses and conferences.
2. Support the onsite liaison with exhibitors and sponsors for events at EMBL’s Advanced Training Centre by arranging exhibition stands, workshops, and other sponsor activities.
3. Work with customer relationship management databases and other event software to manage sponsorship and exhibition bookings, invoicing, and attendee registrations.
4. Maintain sponsors’/partners’ acknowledgment on event websites and platforms, in print, and other digital and physical display channels.
5. Build and maintain good relationships with internal and external partners, scientific organizers, and industry customers.
6. Perform ad-hoc tasks as required in the role.

Your role

1. Support acquisition of industry sponsorship of EMBL’s courses and conferences.
2. Support the onsite liaison with exhibitors and sponsors for events at EMBL’s Advanced Training Centre by arranging exhibition stands, workshops, and other sponsor activities.
3. Work with customer relationship management databases and other event software to manage sponsorship and exhibition bookings, invoicing, and attendee registrations.
4. Maintain sponsors’/partners’ acknowledgment on event websites and platforms, in print, and other digital and physical display channels.
5. Build and maintain good relationships with internal and external partners, scientific organizers, and industry customers.
6. Perform ad-hoc tasks as required in the role.

Apply now

Additional Information

• Closing date: 4 September 2024
• Contract duration: 1 year
• Grading: 3
• Reference number: HD02679

Related

• View all EMBL jobs
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• View openings from partners

You have

Your academic studies and/or your prior experiences will have prepared you to take on this role supporting the sponsorship element of EMBL's busy programme. The CCO needs enthusiastic team players with impressive abilities to self-organize and prioritize so that they can support multiple projects and tasks simultaneously. Strong administrative, coordination, and customer service skills underpin your ability to communicate with and gain the confidence of our scientists, industry partner companies, and fellow service providers at EMBL.

• 12 months experience in a professional environment
• Excellent written and spoken English; German language skills are an advantage
• Adept communicator and relationship builder
• Experience with Microsoft Office and Google Suite software packages
• Willingness to learn new software packages such as databases and CRM systems
• Good level of numeracy, comfortable with figures and calculations

You might also have

• Basic knowledge of Adobe Creative Suite software
• Able to work flexible hours