Lead Coordinator - Inventory & Traffic

Sunoco LP; Linden; Vor Ort; EUR 35.000 - 55.000; Vollzeit

Zusammenfassung

An established industry player is seeking a detail-oriented Administrative Assistant to support its operations in a fast-paced environment. This role involves managing inventory data, compiling reports, and providing comprehensive administrative support. The ideal candidate will thrive in a dynamic workplace, demonstrating strong organizational skills and a commitment to excellence. Join a team that values collaboration and integrity, where your contributions will play a vital role in the success of the organization. If you are passionate about making a difference and excel at multitasking, this opportunity is perfect for you.

Qualifikationen

• 5+ years of administrative and data entry experience required.
• Proficiency in Microsoft Office Suite is essential.
• Excellent communication and organizational skills are necessary.

Aufgaben

• Input and track inventory movements and product variations.
• Compile data for various reports including EIA and ExStars.
• Provide administrative support for Terminal Manager and staff.

Kenntnisse

Administrative Experience

Data Entry

Customer Service

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Communication Skills

Critical Thinking

Organizational Skills

Confidentiality

Ausbildung

High School Diploma or GED

Tools

TopTech Inventory System

SAP

Jobbeschreibung

Sunoco LP is a leading energy infrastructure and fuel distribution master limited partnership operating across 47 U.S. states, Puerto Rico, Europe, and Mexico. The Partnership's midstream operations include an extensive network of approximately 9,500 miles of pipeline and over 100 terminals. This critical infrastructure complements the Partnership's fuel distribution operations, which serve approximately 10,000 convenience stores, independent dealers, commercial customers, and distributors.

At Sunoco, we take great pride in what we do and wholeheartedly believe our employees drive success for our company and our customers. We are always looking for the best and brightest talent and we are committed to making your job a challenging and rewarding experience.

Essential duties and responsibilities:

• Input and track all inventory movements for the truck rack terminal utilizing TopTech inventory system.


• Input and track excel spreadsheet daily product variations and validate product variances with outside inspection companies.


• Provides complete and accurate inventory reports for all Customers in a timely manner.


• Collect data and create spreadsheets for daily, weekly, and monthly Volumetric Additive Reconciliation Reports.


• Compile data and complete the Department of Energy Weekly and Monthly EIA reports.


• Compile data and complete the monthly ExStars (IRS) report for the terminal.


• Submit and track requisitions and invoices. Track and account for goods and services, and reports anomalies to the Terminal manager. Process invoices in SAP


• Assist in maintaining monthly and annual terminal budget with forecast changes and tracking with TM.


• Develop and maintain written procedures, policies, and training materials.


• Provide general to advanced secretarial, administrative, and office support for Terminal Manager and other site personnel as required.


• Other duties and tasks are frequently non-routine, and may include the following: arrange and coordinate meetings, appointments, conference calls, travel schedules, reservations, and expense reports; prepare agendas; reserve and prepare facilities; greet visitors; read and route incoming mail; prepare outgoing mail, including e-mail and faxes; make copies; compose and type routine correspondence; compile and type statistical reports; create and maintain spreadsheets; organize and maintain file systems, file correspondence and other records, including files of confidential records; conduct research and provide initial analysis; provide support for routine terminal duties for other site staff and other duties as assigned

Requirements:

Education and/or Experience, Knowledge, Skills & Abilities:

Required Education:

• High school diploma or general education degree (GED) required.

Required Skills:

• A minimum of five years' administrative experience and/or data entry experience required.


• Customer Service experience in a fast paced, high volume work environment preferred.


• Proficiency in Microsoft Word, Excel, and PowerPoint required.


• Excellent verbal and written communication skills and critical thinking skills required.


• Ability to take initiative, organize and prioritize work to meet deadlines in a time sensitive environment required.


• Ability to maintain the highest standards of confidentiality required.


• Ability to analyze a situation, troubleshoot to identify the issue and propose a solution. Must be flexible and able to multitask.


• Must have excellent interpersonal skills and be able to work productively, professionally, and cordially with all levels of employees as well as Customers, contractors, vendors, and visitors.


• Able to develop collaborative work relationships built on trust, integrity, work ethic and teamwork.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Usually, normal office working conditions.


• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.


• Occasional overnight travel may be required.


• Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.