Team Assistant (m / f / d) Diabetes Care

Abbott; Wiesbaden; Vor Ort; EUR 40.000 - 70.000; Vollzeit

Zusammenfassung

An established industry player is seeking a proactive Administrative Assistant to support its management team in Wiesbaden. In this dynamic role, you will provide comprehensive administrative support, manage calendars, arrange travel, and ensure smooth operations within the office. Your strong organizational skills and ability to work collaboratively will be key in coordinating meetings and supporting finance projects. This position offers an exciting opportunity to contribute to a forward-thinking company dedicated to improving health outcomes through innovative diabetes care solutions. If you are detail-oriented and thrive in a fast-paced environment, this role is perfect for you.

Qualifikationen

• 5+ years of experience as an Administrative Assistant.
• Strong organizational and planning skills with a practical approach.

Aufgaben

• Provide comprehensive administrative support to Directors and Managers.
• Manage calendars and arrange travel for Directors and Managers.

Kenntnisse

Organizational Skills

Communication Skills

Proficiency in Microsoft Office

SAP (SRM) Systems

Planning Skills

Team Collaboration

Finance and Accounting Knowledge

Tools

Microsoft Office

SAP (SRM)

Jobbeschreibung

The Opportunity

This position is based in our Wiesbaden location at Abbott Diabetes Care - Abbott GmbH. We are dedicated to helping people with diabetes manage their health through innovative products that provide accurate data for better-informed decisions. We are revolutionizing glucose monitoring with our new sensing technology.

Your Role:

• Provide comprehensive administrative support to Directors and Managers at the Abbott Diabetes Care EMEAP Headquarters.
• Manage calendars for Directors, including scheduling 1:1 meetings, team meetings, and conference calls.
• Arrange travel for Directors and Managers, including visa documentation, hotel bookings, and transfers, in accordance with Abbott policies.
• Prepare and process travel expense reports promptly following Abbott travel policies.
• Organize internal, external, and virtual meetings across Europe using internal systems and in line with Abbott policies.
• Support accounting and finance projects, including supplier selection, setup, and invoice follow-up in SAP/SRM.
• Coordinate onboarding and offboarding processes.
• Provide backup support to other team members during absences or workload peaks to ensure continuous assistance to the HQ management team.

Your Qualifications:

• At least 5 years of experience as an Administrative Assistant.
• Strong organizational and planning skills with a practical approach and ability to prioritize tasks.
• Proactive and able to work collaboratively within a team, demonstrating excellent communication skills.
• Capable of working independently with a professional attitude and excellent interpersonal skills across diverse business levels and cultures.
• Strong affinity for numbers, finance, and accounting processes, with a good understanding of related policies.
• Proficient in Microsoft Office and SAP (SRM) systems.
• Fluent in English and German, both spoken and written. Additional European language skills are a plus.