Office Operations Specialist (all genders)

TieTalent; München; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

Ein führendes Unternehmen in der Strategieberatung sucht einen Office Operations Specialist für das Büro in München. In dieser Rolle sind Sie verantwortlich für die effiziente Verwaltung des Büros, einschließlich Facility Management und Unterstützung der Bürooperationen. Sie arbeiten eng mit verschiedenen Teams zusammen und tragen zur Schaffung einer positiven Arbeitsumgebung bei.

Leistungen

30 Tage Urlaub

Flexible Arbeitszeiten

Kostenlose Snacks und Getränke

Unterstützung für Familien

Umfassende Versicherungs- und Rentenprogramme

Zuschüsse für Kinderbetreuung

Flexible Fitnessmitgliedschaft

Qualifikationen

• Erfolgreich abgeschlossene Berufsausbildung in Büroverwaltung oder Gastgewerbe.
• Einige Berufserfahrung in einer vergleichbaren Position.
• Exzellente Deutsch- und Englischkenntnisse in Wort und Schrift.

Aufgaben

• Verantwortung für Facility-Management und Infrastruktur.
• Verwaltung des Bürozugangs und der Arbeitsplatzzuweisungen.
• Koordination von Büroverlagerungen und Renovierungsprojekten.

Kenntnisse

Organisation

Kommunikation

Teamarbeit

Ausbildung

Berufsausbildung in Büroverwaltung oder Gastgewerbe

Tools

MS Office Suite

Jobbeschreibung

About

Our strategy? To be anything but typical strategy consultants! Our unconventional nature is embedded deep in our DNA. 60 years ago, BCG shook up the world of strategy consulting. Now, it has grown to become one of the world leaders in the field. How do we manage to stay ahead of the pack? The answer is simple: by reinventing ourselves every day and providing a home with diverse career opportunities to the best talent and most creative minds all over the world. And by giving you the chance to make an impact in business and society. BCG stands for authenticity, exceptional work, and strong integrity. Once you've become part of the Group, we'll help you find your path, unleash your potential, effect change, and advance the world. #jointhegroup

“Your business is our business.” If our Business Management and Operations Team had a slogan, that's what it would be. The fact is, though, that the members of this team are far too busy ensuring our consultants' work is efficient and productive to have the time to come up with slogans. Whether Executive or Management Assistant, Receptionist, Facility Staff member, Team Lead, or Office Manager: Each and every member contributes directly to our consultants' success—and thus to that of our clients.

As an Office Operations Specialist in our Berlin office, you'll play a key role in creating a smooth, welcoming, and efficient work environment at the heart of our daily operations. With your process-oriented and precise work style, you'll support the Office Operations Director in all areas of office management and on a wide range of administrative activities, including special assignments. In addition, you'll serve as a reliable point of contact for current and new employees at the One BCG Berlin office regarding all administrative and workplace-related questions. This position requires an on-site presence five days a week, with some flexibility for remote work.

Your Responsibilities Will Include

• Facility and infrastructure management: Acting as the main point of contact for our external facility services provider. You'll ensure that all services are delivered to the highest standards for BCG, its entities, and our subtenants. This includes maintaining smooth daily operations and coordinating with vendors on repairs, maintenance, and improvements across the office.
• Workspace assignment: Supporting the efficient allocation and setup of workspaces in coordination with the Workplace Experience team. You'll also act as the administrator for the booking system used for desks, rooms, and other shared spaces.
• Office access administration: Managing office access systems such as ISGUS, including onboarding/offboarding access rights, badge handling, and hard keys.
• Office relocation and renovation projects: Coordinating service providers and logistics to ensure smooth transitions during office moves or renovation phases.
• Occupational health: Organizing workplace medical care in coordination with the company physician, ensuring compliance with health-related obligations.
• Safety and security: Coordinating first aiders and fire protection assistants (“Ersthelfer & Brandschutzhelfer”). Acting as the leader of the local Safety & Security Council and taking part in ASA meetings.
• Occupational accidents: Managing and documenting workplace accidents in cooperation with HR, Legal, and insurance providers. You'll also be responsible for investigating the root causes, identifying potential hazards, and working proactively to minimize future risks in the office environment.
• Incident response: Supporting incident response processes and contributing to organizational preparedness and resilience in collaboration with the Incident Response Team (IRT).
• Process improvement: Continuously contributing ideas to further develop and implement concepts that improve internal workflows and service delivery.
  
  

In cases where you substitute for team members, you'll also take over welcoming and onboarding our new colleagues on their first day. At the same time, you'll ensure that the offboarding process for departing colleagues is handled smoothly and positively, leaving them with a good overall experience. You'll be working in close partnership with the Office Operations Director and cross-functional teams to ensure the Berlin office runs efficiently, safely, and in line with BCG's high standards for workplace experience.

YOU'LL WORK WITH

You'll be working closely and as one team with our other Office Operations Specialist and will report to the Office Operations Director in the Berlin office. In your day-to-day work, you'll collaborate with various functional support teams including Office Services, Recruiting, IT, and more. You'll also coordinate with external service providers, landlords, subtenants, and internal partners such as L&D Campus and other BCG entities. Our team is highly collaborative and values continuous learning. Your manager will be a strong resource for support and troubleshooting, providing guidance and developmental feedback as you grow your career at BCG.

You Bring (experience And Qualifications)

• You have successfully completed vocational training in the field of office management or hospitality.
• You have gained some work experience in a comparable position.
• You're proficient in the MS Office suite.
• Your written and spoken German and English language skills are excellent.
  
  

GROUP SPIRIT

• In the spirit of the Group, we're so much more than our daily business. You can also look forward to frequent team-building and office activities, from summer and sports to Christmas and social events.
  
  

WORKING LIFE

• In the Group, you'll receive an attractive, competitive, and performance-based compensation package with fixed and variable components.
• We support families with benefits such as tax-free subsidies for childcare expenses through bonus conversions.
• Every now and then you just need a break. That's why the Group offers 30 days of vacation every year, in addition to an attractive flexibility program.
• We also cover your commuting expenses up to a maximum amount.
• New ways of working? They're nothing new to us. Our employees use hybrid models that combine on-site and remote work, supported by digital collaboration tools.
• We have your future in mind—covered by our comprehensive insurance and retirement programs.
  
  

LEARNING CURVE

• The sky's the limit? Our broad selection of training and development offers will help you grow day after day.
  
  

LIFESTYLE

• Well-being is more than a buzzword for us. That's why we provide individual support through our Employee Assistance Program and mindfulness offers.
• Out of the office and into the gym: A flexible gym membership with Urban Sports Club is yours for the asking.
• Need a pick-me-up? You'll be happy to hear that free beverages and snacks are provided at all of the Group's offices, in addition to food vouchers for use with participating partners.
• Benefits may vary slightly by location.
  
  

TITL1_DE

Nice-to-have skills

• Logistics
• Administration
• Administration
• Management
• ASA
• Administration
• Munich, Bavaria, Germany
  
  

Work experience

• Administrative
  
  

Languages

• English